In Attendance:
Council Members:
Richard Bowen, ISU President  Robert Hoover, UI President
Jonathan Lawson, ISU Vice President Brian Pitcher, UI Provost
Greg Fitch, SBOE Executive Director

Guests:
Robert Pearce, ISU    Larry Branen, UI
Jennifer Fisher , ISU    Fred Gunnerson, UI
Ann Meikle, ISU    Sherrie Nelson, UI
Darrell Buffaloe, ISU    Fred Rose, IFCHE

BUSINESS:

I. Report on Progress with Collaborative Initiatives:

? Jennifer Fisher provided brief overview of the ISU/UI Idaho Falls Agreement.

II. Organization and Role of Oversight Council:

A. By coin toss, President Bowen was selected as chair for 1998-99. The position of chair would rotate each fiscal year between the two university presidents.    The position of secretary to the Council would be filled each year by the Chief Academic Office of the university opposite the chair.

B. A minimum of two Council meetings will be held each year (one in Boise, and one in either Pocatello and/or Idaho Falls).  Additional meetings as needed.

C. Official members of the Oversight Council will be the two Presidents, the two Chief Academic Officers, and the Executive Director of the State Board of Education.

D. Gunnerson agreed to establish a Web page for Council activities.
 

III. Organization and Implementation of a Local Operations Committee

The ISU and UI Idaho Falls Center directors will organize and implement a local operations committee to coordinate and facilitate resolution of local financial and programmatic issues for the two institutions. This operations committee will report to the two Chief Academic Officers. The first assignments for this operations committee will be to:

A. Develop an organization chart

B. Develop recommendations regarding unresolved issues

C. Develop recommendations on a proposed Marketing Study

D. Provide a written report at each Oversight Council meeting of progress to date
 

IV. Appointment of a Local Advisory Council

A. By May 7, the two center directors, Gunnerson and Meikle, will recommend a council structure, and guidelines including, form, term limits, agenda items and a list of suggested names for Presidents Bowen and Hoover to consider.

B. The two center directors will draft a letter of invitation from the two presidents to use in appointing citizens to this advisory board.

C. The two presidents will meet with the Presidents of EITC and Ricks College on May 7 to discuss participation with the local advisory council.

V. Academic Program Planning

Presidents Bowen and Hoover requested a report from the Chief Academic Officers by September on academic plans, including:

A. Proposed programs

B. Guidelines on the development of individual, collaborative, cooperative, and joint degree programs
 

VI. Deloitte and Touche Report

Members of the Oversight Council discussed several questions about the terms of engagement, scope of audit and research methods of the Deloitte and Touche Audit report.
 

A. The two financial vice presidents were assigned to Contact Deloitte and Touche and recommend specific changes to the report.

B. The audit recommended that one institution be responsible to manage the funds. A decision was made that ISU will assume responsibility effective July 1 to manage finances for joint ISU/UI operations and activities at the Idaho Falls site. ISU will not charge UI to manage the funds at the Idaho Falls campus.  ISU will treat the Idaho Falls campus as a separate department.

C. By mid-May the two Financial Vice Presidents are to have developed a plan for consolidating accounting activities.

D. The Local Operations Committee will develop a plan for operations and maintenance.

E. The Local Operations Committee will draft a section 8.0 on business practices to be added to the operating agreement.

F. ISU and UI lawyers will consult and make recommendations to address the SBOE concerns.

G. The Local Operations Committee will develop an organization chart for IFCHE

H. Because of changes in the organization of IFCHE the position description for Fred Rose will be revised.
 

VII. Coordination of Student Union Building planning

Discussion of the status of the Student Union Building planning, and specifically, siting considerations, size, timeline, building design, space assignments, and construction materials.

A. Jennifer Fisher will chair a space committee to plan use of the student center.

B. Joanne Reece will be requested to update the University Place Campus Development Plan
 

VIII. Signage

Presidents Bowen and Hoover signed the agreement regarding Signage.
 

Oversight Council meeting adjourned at 5:30 p.m.