Oversight Council Meeting

November 5, 2002

8:30 - 9:20 a.m.

J.R. Williams (Hall of Mirrors) Building – East Conference Room

 

 

Idaho Falls Oversight Council Members:

 

          Richard L. Bowen, Chair

            Robert A. Hoover

            Jonathan Lawson

            Brian Pitcher

            Miles LaRowe

            Mary Ann Carlson

            Gary Stivers

AGENDA

 

 

1. Welcome and Agenda                                                                     Richard L. Bowen                   

 

 

2.  Action Items

 

                     Master Plan                                                                    Bob Stiger

 

                 CST                                                                                Bob Stiger

 

                     EITC Agreement                                                             Mary Ann Carlson

 

                     Idaho Falls Education Advisory Council                          Ann Meikle-Howell

 

 

3. Reports and Updates

 

                     Emergency Plan                                                             Ann Meikle-Howell

                                                                                               

                     Programming                                                                 Jennifer Fisher/Larry Branen

 

 

 

ISU/UI University Place

Master Plan (& Parking) Update

 

Subject

 

The update contains three related subjects:

  1. The schedule for proposed adoption of the ISU/UI University Place Master Plan,
  2. A process for site management using the Master Plan as a backdrop, and
  3. Using proceeds from the sale of parking permits for implementation of the access road changes called for by the Master Plan and additional parking.  

 

Background

 

The ISU/UI University Place master planning process has been ongoing for a number of years.   The plan is essentially complete, and is nearly ready for adoption.  The Idaho Falls Local Operations Committee is faced with managing the Center using the Master Plan as a backdrop.   The first instance of this came to the forefront this fall as we attempted to use the proceeds from the sale of parking permits to construct additional parking at Idaho Falls. 

 

Discussion

 

                Adoption of the ISU/UI University Place Master Plan

The ISU/UI University Place Master Plan will be ready for adoption in April.  The relocation of the Center for Science and Technology will be accommodated and the Master Plan will be brought before this council for adoption.

 

                Formation of a Standing Sub-Committee for Master Plan Implementation

A group was formed to review proposed changes to the Center south parking lot.   This group with two additions is recommended as a standing sub-committee to the Local Operations Committee to review proposed activities that implement or change the Master Plan.  The proposed membership of this sub-committee is:

  • The ISU Director of Programs, Idaho Falls,
  • The UI Idaho Falls Center Dean,
  • The UI Assistant Vice President for Facilities,
  • The ISU Director, Facilities,
  • A representative of the UI Foundation,
  • A representative of the ISU Foundation, and
  • The Facilities Administrator for the Idaho Falls Center for Higher Education.

 

The detailed charter for the sub-committee will be developed by the LOC, but the charter will include review of proposed activities that implement or change the Master Plan, and a process that recommends action to the LOC for adoption or submission to the Presidents’ Oversight Council for adoption.

 

The Adoption of the included motion will cause the formation of the Master Planning Standing Sub-committee to the Idaho Falls Local Operations Committee.

 

Parking Lot Changes at University Place

University Place has outgrown the existing parking space.  Several times a week there are no parking spaces available at the Center.  A proposal using two years proceeds from the sale of parking permits was developed to revamp the entrance to the Center and to construct additional parking (see attached master plan drawing).  The entrance to University Place will be moved as shown on the Master Plan to improve traffic flow and enhance safety by separating vehicle and foot traffic.  The modification will also result in addition of approximately 55 parking places.   The final cost is being developed, but is expected to be about $100,000.  The change will be funded by proceeds from two years parking permit sales.  While it is too late this season to asphalt, it may be possible to do the grading and ballast filling which will allow for the additional parking and/or location for snow removal holding.  

 

Staff Recommendation

 

The staff recommends that the formation of the Local Operations Committee, Master Plan Implementation Sub-committee be approved. 

 

Oversight Council Action

 

Motion by _______________ to approve/disprove the recommendation to form the standing sub-committee.  Seconded by __________________ and passed/failed by ______________.

 

Existing Parking and Entrance

 

 

 

 

 

 

 

 

 

Proposed Parking and Entrance


Center for Science and Technology Status

 

 

Subject

 

Current status and strategy for the CST

 

Background

 

The Center for Science and Technology is a planned 50,000 ft2 academic research facility to be located at the ISU/UI University Place.  The vision includes renting one half of the facility to INEEL.  The remaining half of the building will be occupied by ISU (40%) and UI (60%) less a small amount of space to be allocated to INRA for joint research.  The available funding for the building is $5M from the State of Idaho economic development funds and $2M from two HUD grants.  The remainder of the funding is to come from bonding or loans that will be retired by the INEEL’s and/or other occupant’s rents. 

 

The building location is shown on the Master Plan on land north of the railroad tracks along the river that was previously held by BLM and is now State Board of Education land. 

 

Discussion

 

A strong cost estimate for the project cannot be developed until the building design and site geological studies are complete.   However, the preliminary estimates of the cost for the project north of the railroad tracks reached over $18M.  This cost makes the project untenable.  As a result, the building location was moved south of the railroad tracks.  This move significantly reduces infrastructure cost, and the preliminary estimate for the CST at this location is $14M. 

 

INEEL is still committed to rent half of the building, but government regulations limit the rental commitment to one year.  Bechtel, in light of the recent uncertainties in form and length of the contract, is unwilling to underwrite a longer lease.  The current state budget environment is not conducive to the Universities underwriting either a bond or a loan.  These developments necessitate a revised strategy to allow the project to proceed.  

 

The current strategy is to move ahead with the project consistent with the $7M available funding, but designing the infrastructure and the building for the entire 50,000 ft2 if the additional funding can be identified.  The preliminary conceptual design for the building includes three modules.  The pre-preliminary estimate from the UI facilities organization is that the funding available will allow for design and infrastructure for the entire building, shell and core for 2/3 of the building, and build-out of 1/3 of the building.  This is a very preliminary estimate and will need to be confirmed in the design process. 

 

A meeting of the planned CST inhabitants is scheduled for November 15, 2002.  The purpose of this meeting is to determine if a meaningful program can be developed using this strategy. 

 

In order to proceed with this strategy, the Universities will also need to obtain the State of Idaho acceptance of the plan.

 

There are several potential sources for the remainder of the funding required for the entire building:

·         Gifts from INEEL contractors and other local supporters that are in favor of eastern Idaho development,

·         Loan guarantee by the INEEL contractors,

·         Line item submission by DOE for a long term lease, or

·         A combination of the above sources.  

 

Oversight Council Action

 

None required at this time


ISU/UI/EITC Agreement

     

 

Subject                       

 

Addendum to Agreement Between Idaho State University and the University of Idaho For The Delivery of Educational Services in Idaho Falls

 

Background

 

This draft addendum is offered for your consideration to join Eastern Idaho Technical College into partnership with Idaho State University and the University of Idaho in the above mentioned agreement.

 

In conversations between Mary Ann Carlson and Drs. Pitcher and Lawson, Jennifer Fisher, ISU Assistant Academic Vice President, and Ann Meikle-Howell, ISU, University Place, all agreed to keep the documentation in simple addendum form, not amend the original document.  The points addressed in the addendum are those pertinent to the associations EITC would bring to the partnership.  From a mechanical perspective, the numbering in the addendum is stand-alone when there was not an insertion point in the original document, but corresponding to the numbering, when appropriate.

 

Oversight Council Action

 

Motion by _________________ to approve/disapprove the recommendation for the agreement between Idaho State University and University of Idaho for the delivery of educational services in Idaho Falls.  Seconded by _________________ and passed/failed by __________________.

 

ADDENDUM TO

 

AGREEMENT BETWEEN

IDAHO STATE UNIVERSITY AND THE UNVERSITY OF IDAHO

FOR THE

DELIVERY OF EDUCATIONAL SERVICES IN IDAHO FALLS,

 

TO INCLUDE

PROGRAMS AND SERVICES

PROVIDED BY

EASTERN IDAHO TECHNICAL COLLEGE

 

 

 

1.0        THE AGREEMENT

 

The agreement entered into between Idaho State University and the University of Idaho on the 17th of March, 1998, is amended to include a third partner, Eastern Idaho Technical College, a state education institution organized and existing under the laws of the State of Idaho, on this ___ day of __­­_______, 2002.

 

This amendment joins Eastern Idaho Technical College to the commitment between Idaho State University and the University of Idaho to cooperate, while honoring each institution’s designated role, mission, and identity in the delivery of academic courses, certificates, and degrees in Idaho Falls and the Upper Snake River Valley.

 

2.0        ROLES & MISSIONS

 

2.1                Purpose, Primary Service Region, Mission, and Offerings:  Eastern Idaho Technical College is a two-year regional technical college, which also offers limited statewide service and embraces an open-door policy for all citizens.  The institution serves students, business, and industry, the professions and public sector groups within the region as well as diverse and special constituencies.  Eastern Idaho Technical College works in collaboration with other state and regional postsecondary institutions in serving these constituencies.  Accessibility, affordability and student success are closely held values in the culture of Eastern Idaho Technical College.  The College’s service area (Region VI) encompasses the following nine counties:  Bonneville, Fremont, Jefferson, Madison, Teton, Custer, Butte, Clark, and Lemhi.

 

Eastern Idaho Technical College offers professional technical education through various certificate and associate of applied science degree programs.  The College also offers Adult Basic Education, workforce training, continuing education, and community service activities throughout its service area.

 

In addition to the types of collaboration described in the original agreement (2.4), the following opportunities are added to that vision:

1.                   Two plus two programs,

2.                   Seamless transfer,

3.                   Joint initiatives, and

4.                   Combined student activities.

 

3.0               PROFESSIONAL-TECHNICAL PROGRAMS

 

Eastern Idaho Technical College joins Idaho State University and the University of Idaho in commitment to provide high quality professional-technical educational programs in Idaho Falls and the Upper Snake River Valley through compliance with regional accreditation standards of the Northwest Association of Schools and of Colleges and Universities, program accreditation and approvals by industry associations, and industry program certifications.  The certificate and degree programs, and workforce training courses are designed and delivered in response to service area employer needs.

 

3.1                Eastern Idaho Technical College offers programs and options, both certificates and associate of applied science degrees, in agribusiness technologies, electronic service technologies, legal technologies, fire service training, craft apprenticeships, mechanical trades, welding technology, dental assisting, medical assisting, surgical technology, practical nursing, accounting technologies, office technologies, environmental safety and health, computer network technologies, and business technologies.  The College complies with the State Board of Education requirements for all programs and options, including general education requirements.

 

3.2                Eastern Idaho Technical College is organized within seven instructional divisions:  general education; healthcare technologies; environmental safety and health, business, office, and technology, trades and industry, adult basic education, and workforce training/community education.

 

5.0        MANAGEMENT

 

5.1.1           Membership of the Oversight Council include:

President of Idaho State University

President of the University of Idaho

President of Eastern Idaho Technical College

Academic Vice President of ISU

Provost of UI

Dean of Instruction EITC

Executive Director, SBOE

 

6.0               FACILITIES

 

6.1                Eastern Idaho Technical College shares its physical space with Idaho State University and the University of Idaho, when available and at no cost.  A reciprocal agreement with both universities at University Place is available to Eastern Idaho Technical College.

 

7.0               OTHER

 

7.4    Modifications or additions to this agreement may be initiated with recommendation from the on-site institution Directors or from the institutional Provost (UI), Academic Vice President (ISU), Dean of Instruction (EITC), and approval by the Presidents.

 

 

 

 

 

8.0        FISCAL OPERATIONS