Oversight Council Meeting

November 5, 2002

8:30 - 9:20 a.m.

J.R. Williams (Hall of Mirrors) Building – East Conference Room

 

 

Idaho Falls Oversight Council Members:

 

          Richard L. Bowen, Chair

            Robert A. Hoover

            Jonathan Lawson

            Brian Pitcher

            Miles LaRowe

            Mary Ann Carlson

            Gary Stivers

AGENDA

 

 

1. Welcome and Agenda                                                                     Richard L. Bowen                   

 

 

2.  Action Items

 

                     Master Plan                                                                    Bob Stiger

 

                 CST                                                                                Bob Stiger

 

                     EITC Agreement                                                             Mary Ann Carlson

 

                     Idaho Falls Education Advisory Council                          Ann Meikle-Howell

 

 

3. Reports and Updates

 

                     Emergency Plan                                                             Ann Meikle-Howell

                                                                                               

                     Programming                                                                 Jennifer Fisher/Larry Branen

 

 

 

ISU/UI University Place

Master Plan (& Parking) Update

 

Subject

 

The update contains three related subjects:

  1. The schedule for proposed adoption of the ISU/UI University Place Master Plan,
  2. A process for site management using the Master Plan as a backdrop, and
  3. Using proceeds from the sale of parking permits for implementation of the access road changes called for by the Master Plan and additional parking.  

 

Background

 

The ISU/UI University Place master planning process has been ongoing for a number of years.   The plan is essentially complete, and is nearly ready for adoption.  The Idaho Falls Local Operations Committee is faced with managing the Center using the Master Plan as a backdrop.   The first instance of this came to the forefront this fall as we attempted to use the proceeds from the sale of parking permits to construct additional parking at Idaho Falls. 

 

Discussion

 

                Adoption of the ISU/UI University Place Master Plan

The ISU/UI University Place Master Plan will be ready for adoption in April.  The relocation of the Center for Science and Technology will be accommodated and the Master Plan will be brought before this council for adoption.

 

                Formation of a Standing Sub-Committee for Master Plan Implementation

A group was formed to review proposed changes to the Center south parking lot.   This group with two additions is recommended as a standing sub-committee to the Local Operations Committee to review proposed activities that implement or change the Master Plan.  The proposed membership of this sub-committee is:

  • The ISU Director of Programs, Idaho Falls,
  • The UI Idaho Falls Center Dean,
  • The UI Assistant Vice President for Facilities,
  • The ISU Director, Facilities,
  • A representative of the UI Foundation,
  • A representative of the ISU Foundation, and
  • The Facilities Administrator for the Idaho Falls Center for Higher Education.

 

The detailed charter for the sub-committee will be developed by the LOC, but the charter will include review of proposed activities that implement or change the Master Plan, and a process that recommends action to the LOC for adoption or submission to the Presidents’ Oversight Council for adoption.

 

The Adoption of the included motion will cause the formation of the Master Planning Standing Sub-committee to the Idaho Falls Local Operations Committee.

 

Parking Lot Changes at University Place

University Place has outgrown the existing parking space.  Several times a week there are no parking spaces available at the Center.  A proposal using two years proceeds from the sale of parking permits was developed to revamp the entrance to the Center and to construct additional parking (see attached master plan drawing).  The entrance to University Place will be moved as shown on the Master Plan to improve traffic flow and enhance safety by separating vehicle and foot traffic.  The modification will also result in addition of approximately 55 parking places.   The final cost is being developed, but is expected to be about $100,000.  The change will be funded by proceeds from two years parking permit sales.  While it is too late this season to asphalt, it may be possible to do the grading and ballast filling which will allow for the additional parking and/or location for snow removal holding.  

 

Staff Recommendation

 

The staff recommends that the formation of the Local Operations Committee, Master Plan Implementation Sub-committee be approved. 

 

Oversight Council Action

 

Motion by _______________ to approve/disprove the recommendation to form the standing sub-committee.  Seconded by __________________ and passed/failed by ______________.


 

Existing Parking and Entrance


 

 

 

 

 

 

 

 

 

Proposed Parking and Entrance



Center for Science and Technology Status

 

 

Subject

 

Current status and strategy for the CST

 

Background

 

The Center for Science and Technology is a planned 50,000 ft2 academic research facility to be located at the ISU/UI University Place.  The vision includes renting one half of the facility to INEEL.  The remaining half of the building will be occupied by ISU (40%) and UI (60%) less a small amount of space to be allocated to INRA for joint research.  The available funding for the building is $5M from the State of Idaho economic development funds and $2M from two HUD grants.  The remainder of the funding is to come from bonding or loans that will be retired by the INEEL’s and/or other occupant’s rents. 

 

The building location is shown on the Master Plan on land north of the railroad tracks along the river that was previously held by BLM and is now State Board of Education land. 

 

Discussion

 

A strong cost estimate for the project cannot be developed until the building design and site geological studies are complete.   However, the preliminary estimates of the cost for the project north of the railroad tracks reached over $18M.  This cost makes the project untenable.  As a result, the building location was moved south of the railroad tracks.  This move significantly reduces infrastructure cost, and the preliminary estimate for the CST at this location is $14M. 

 

INEEL is still committed to rent half of the building, but government regulations limit the rental commitment to one year.  Bechtel, in light of the recent uncertainties in form and length of the contract, is unwilling to underwrite a longer lease.  The current state budget environment is not conducive to the Universities underwriting either a bond or a loan.  These developments necessitate a revised strategy to allow the project to proceed.  

 

The current strategy is to move ahead with the project consistent with the $7M available funding, but designing the infrastructure and the building for the entire 50,000 ft2 if the additional funding can be identified.  The preliminary conceptual design for the building includes three modules.  The pre-preliminary estimate from the UI facilities organization is that the funding available will allow for design and infrastructure for the entire building, shell and core for 2/3 of the building, and build-out of 1/3 of the building.  This is a very preliminary estimate and will need to be confirmed in the design process. 

 

A meeting of the planned CST inhabitants is scheduled for November 15, 2002.  The purpose of this meeting is to determine if a meaningful program can be developed using this strategy. 

 

In order to proceed with this strategy, the Universities will also need to obtain the State of Idaho acceptance of the plan.

 

There are several potential sources for the remainder of the funding required for the entire building:

·         Gifts from INEEL contractors and other local supporters that are in favor of eastern Idaho development,

·         Loan guarantee by the INEEL contractors,

·         Line item submission by DOE for a long term lease, or

·         A combination of the above sources.  

 

Oversight Council Action

 

None required at this time


ISU/UI/EITC Agreement

     

 

Subject                       

 

Addendum to Agreement Between Idaho State University and the University of Idaho For The Delivery of Educational Services in Idaho Falls

 

Background

 

This draft addendum is offered for your consideration to join Eastern Idaho Technical College into partnership with Idaho State University and the University of Idaho in the above mentioned agreement.

 

In conversations between Mary Ann Carlson and Drs. Pitcher and Lawson, Jennifer Fisher, ISU Assistant Academic Vice President, and Ann Meikle-Howell, ISU, University Place, all agreed to keep the documentation in simple addendum form, not amend the original document.  The points addressed in the addendum are those pertinent to the associations EITC would bring to the partnership.  From a mechanical perspective, the numbering in the addendum is stand-alone when there was not an insertion point in the original document, but corresponding to the numbering, when appropriate.

 

Oversight Council Action

 

Motion by _________________ to approve/disapprove the recommendation for the agreement between Idaho State University and University of Idaho for the delivery of educational services in Idaho Falls.  Seconded by _________________ and passed/failed by __________________.

 


ADDENDUM TO

 

AGREEMENT BETWEEN

IDAHO STATE UNIVERSITY AND THE UNVERSITY OF IDAHO

FOR THE

DELIVERY OF EDUCATIONAL SERVICES IN IDAHO FALLS,

 

TO INCLUDE

PROGRAMS AND SERVICES

PROVIDED BY

EASTERN IDAHO TECHNICAL COLLEGE

 

 

 

1.0        THE AGREEMENT

 

The agreement entered into between Idaho State University and the University of Idaho on the 17th of March, 1998, is amended to include a third partner, Eastern Idaho Technical College, a state education institution organized and existing under the laws of the State of Idaho, on this ___ day of __­­_______, 2002.

 

This amendment joins Eastern Idaho Technical College to the commitment between Idaho State University and the University of Idaho to cooperate, while honoring each institution’s designated role, mission, and identity in the delivery of academic courses, certificates, and degrees in Idaho Falls and the Upper Snake River Valley.

 

2.0        ROLES & MISSIONS

 

2.1                Purpose, Primary Service Region, Mission, and Offerings:  Eastern Idaho Technical College is a two-year regional technical college, which also offers limited statewide service and embraces an open-door policy for all citizens.  The institution serves students, business, and industry, the professions and public sector groups within the region as well as diverse and special constituencies.  Eastern Idaho Technical College works in collaboration with other state and regional postsecondary institutions in serving these constituencies.  Accessibility, affordability and student success are closely held values in the culture of Eastern Idaho Technical College.  The College’s service area (Region VI) encompasses the following nine counties:  Bonneville, Fremont, Jefferson, Madison, Teton, Custer, Butte, Clark, and Lemhi.

 

Eastern Idaho Technical College offers professional technical education through various certificate and associate of applied science degree programs.  The College also offers Adult Basic Education, workforce training, continuing education, and community service activities throughout its service area.

 

In addition to the types of collaboration described in the original agreement (2.4), the following opportunities are added to that vision:

1.                   Two plus two programs,

2.                   Seamless transfer,

3.                   Joint initiatives, and

4.                   Combined student activities.

 

3.0               PROFESSIONAL-TECHNICAL PROGRAMS

 

Eastern Idaho Technical College joins Idaho State University and the University of Idaho in commitment to provide high quality professional-technical educational programs in Idaho Falls and the Upper Snake River Valley through compliance with regional accreditation standards of the Northwest Association of Schools and of Colleges and Universities, program accreditation and approvals by industry associations, and industry program certifications.  The certificate and degree programs, and workforce training courses are designed and delivered in response to service area employer needs.

 

3.1                Eastern Idaho Technical College offers programs and options, both certificates and associate of applied science degrees, in agribusiness technologies, electronic service technologies, legal technologies, fire service training, craft apprenticeships, mechanical trades, welding technology, dental assisting, medical assisting, surgical technology, practical nursing, accounting technologies, office technologies, environmental safety and health, computer network technologies, and business technologies.  The College complies with the State Board of Education requirements for all programs and options, including general education requirements.

 

3.2                Eastern Idaho Technical College is organized within seven instructional divisions:  general education; healthcare technologies; environmental safety and health, business, office, and technology, trades and industry, adult basic education, and workforce training/community education.

 

5.0        MANAGEMENT

 

5.1.1           Membership of the Oversight Council include:

President of Idaho State University

President of the University of Idaho

President of Eastern Idaho Technical College

Academic Vice President of ISU

Provost of UI

Dean of Instruction EITC

Executive Director, SBOE

 

6.0               FACILITIES

 

6.1                Eastern Idaho Technical College shares its physical space with Idaho State University and the University of Idaho, when available and at no cost.  A reciprocal agreement with both universities at University Place is available to Eastern Idaho Technical College.

 

7.0               OTHER

 

7.4    Modifications or additions to this agreement may be initiated with recommendation from the on-site institution Directors or from the institutional Provost (UI), Academic Vice President (ISU), Dean of Instruction (EITC), and approval by the Presidents.

 

 

 

 

 

8.0        FISCAL OPERATIONS

 

8.1                Eastern Idaho Technical College enters into a financial aid consortium with Idaho State University and the University of Idaho to accommodate students who are enrolled among the three institutions.

 

8.2               Eastern Idaho Technical College commits to continue to pursue a mutually agreed upon fee structure for students enrolled across the three institutions.


ISU/UI Center for Higher Education at University Place

Emergency Action Plan

 

 

Subject

 

The presentation of the ISU/UI University Place Emergency Action Plan

 

Background

 

There is currently no Emergency Action Plan for University Place.  The nature of the Center with many students, staff, ISU faculty, UI faculty and adjunct faculty represents a significant risk exposure in the event of an emergency.  An Emergency Action Plan can reduce this exposure. 

 

Discussion

 

Attached is a copy of the Draft ISU/UI Center for Higher Education at University Place Emergency Action Plan.  The draft plan was prepared by the Idaho Falls staff utilizing templates for plans from both ISU and UI.  The plan is in production and will be provided to tenants of University Place.

 

The plan is designed so that the individual’s actions required in the event of an emergency are gathered as a stand-alone appendix to the document.   This appendix is being produced in a durable, color-coded set of cards that will be provided in most rooms at the center.  Availability of this appendix will provide a readily accessible, easy to use document that can be used by faculty and students in the event of an emergency.

 

We expect to have the document and the appendices published and in use by the end of the month. 

 

Oversight Council Action

 

None required at this time. 


Idaho Falls Higher Education Advisory Council

 

 

Subject

 

Leadership, membership and projects of the Idaho Falls Education Advisory Council for 2002-2003.

 

Background

 

The Idaho Falls Higher Education Advisory Council is in its fourth successful year since its reorganization in 1999. The Council serves as an effective forum for dialogue between community stakeholders and the institutions serving the educational needs of the Upper Snake River Valley.  Approximately thirty-five community leaders serving three year rotating terms comprise the membership along with staff from the institutions.  The council is further divided into three subcommittees: Community and Business Education Needs, Facilities Planning, and Public Relations and Community Awareness.  The Council meets three times a year. The executive committee meets once a month to plan meetings, review membership and address other business concerning governance of the larger body. 

 

Discussion

 

John Hansen has served as the Chairperson for the past two years with Jim McFadden as the Vice Chair.  It is recommended that Jim be appointed Chair for the 2002-2004 term at the December 4, 2002 meeting.  Four names have been suggested for a new vice-chair:  Michael Lineberry, Robert Pack, Lew Rodriguez and Mark Young.  John will continue to serve as a member of the council.  One third of the membership will either be reappointed or replaced at the December meeting.

 

Past Chair, Keith Hinckley volunteered to stay on for continuity and has served as Diversity Subcommittee Chair for the Community and Business Education Needs Committee. He played a major role in getting the Diversity and Human Rights Plan finalized.  The Diversity Subcommittee organized two highly productive meetings with school counselors, migrant council staff, and university staff to formulate ways of meeting Goal One of the plan.  Goal One concentrates on the expansion of service and outreach programs to under-served or under-represented populations.  Part of this goal is reaching families and students at a young age to help them see higher education as a realistic goal.  The next meeting on November 6th will attempt to create a simple “ road map” for parents to follow to reach that goal.

 

John Hansen in particular and the Advisory Council in general have expressed deep concern about the budget cuts and funding issues that the institutions have experienced.  The group would like suggestions from the presidents on ways that they might be helpful.  They are willing to lobby the legislature or take action in any other manner advisable to support the institutions.

 

Oversight Council Action

 

Motion by _________________ to approve/disapprove the recommendation for Jim McFadden to be appointed for the Advisory Council Chair 2002-2004.  Seconded by _________________ and passed/failed by __________________.

 


Idaho Falls Higher Education Advisory Council

Membership Rotation

2002-2004

 

TERMS EXPIRING DECEMBER 2004

Brenda Baumgartner                                          KPVI TV 6

Jerry Brady                                                            The Post Register

Bart Davis                                                              Attorney/State Legislator

Sandra Feldman                                                 INEEL/ERI

John Hansen                                                        Hopkins, Roden, Crockett, Hansen & Hoopes

Keith Hinckley                                                      Retired

Carol Lowe                                                           Region VI Tech Prep Coordinator

Robert Pack                                                         Melaleuca

Mark Paulsen                                                       CSA

Charles Shackett                                                 Superintendent, Bonneville School District 93

Jerry Wixom                                                          District 91 School Board

 

TERMS EXPIRING DECEMBER 2003

Jim Bowman                                                        Eastern Idaho Economic Development Council

Jeff Krantz                                                             Idaho Innovation Center

Mike Kuhns                                                          Chamber of Commerce

Linda Milam                                                         Mayor of Idaho Falls

Susan Prestwich                                                 Department of Energy

Lew Rodriguez                                                     Idaho Migrant Council

Mark Young                                                          Raymond James Financial

 

TERMS EXPIRING DECEMBER 2002

Doug Owen                                                          Principal, Skyline High School

Amy Dirks- Stevens                                             Eastern Idaho Regional Medical Center

Marge Foster                                                       District 91 & 93

Lee Gagner                                                          ReMax Realty/State Legislator

Dan Hatch                                                            Basic American Foods

Travis Mitchell                                                     Principal, Hillcrest High School

Randy Hurley                                                        Principal, Idaho Falls High School

Mike Lineberry                                                     Argonne National Laboratory - West

Jim McFadden                                                    Retired, Computer & Simulations & Analysis, Inc.

John Ochi                                                             Businessman

Dan Keck                                                              Principal, Bonneville High School

Jerry Shivley                                                          Retired

Bernie Sikorski                                                     INEEL, Manager of Human Resources

 

 

EX OFFICIO

Max Checketts                                                     BYU Idaho

Mary Ann Carlson                                                Eastern Idaho Technical College

Jonathan Lawson                                                Idaho State University

Brian Pitcher                                                        University of Idaho

 


Proposed New Members for Advisory Council

2003

 

 

 

Carol Johnson – Local Business Woman

Cal Ozki -  Chair for Idaho Falls Chamber of Commerce

Harold Blackman -  Associate Laboratory Director, INEEL

Bob Stiger & Michael Lineberry will try to come up with a researcher to ask to sit on the council


ISU/UI /EITC Partnership in Idaho Falls

Primary Service Region, Mission and Statewide

 

 

Subject

 

Institutional staff members are working together to offer and develop quality academic programs and services in Idaho Falls.  These efforts are intended to reduce costs, improve efficiency, and be beneficial to the constituency.  Programming Areas Currently being considered:  Nuclear Science and Engineering, Doctoral Education, and 2 + 2 programs associate to baccalaureate degrees.

 

 

Background

 

The University of Idaho, the state’s land-grand institution has statewide responsibility that emanate from its charter, traditional land-grant program areas, and history.

 

Idaho State University, a doctoral extensive institution has been assigned Southeastern Idaho including Idaho Falls as its primary service region by the SBOE.  

 

Eastern Idaho Technical College is a two-year regional technical college offering professional technical education through various certificate and associate of applied science degree programs.

 

 

Discussion

 

When institutions are active in the same region there is a potential for competition and duplication.  This can be avoided by adhering to SBOE assignments of primary service region, mission and statewide responsibilities for programming.  Signed pledges of cooperation, collaboration, and dialogues further guide the development of joint programs and degree offerings. 

 

 

Oversight Council Action

 

None required at this time.


agreement between

IDAHO STATE UNIVERSITY AND THE UNIVERSITY OF IDAHO

for the

DELIVERY OF EDUCATIONAL SERVICES IN IDAHO FALLS

1.       THE AGREEMENT

This Agreement between Idaho State University (ISU) and the University of Idaho (UI) for delivery of educational services in Idaho Falls (the "Agreement") is made and entered into this 17th day of March, 1998, by and between the Regents of the University of Idaho, a public corporation, state educational institution and a body politic and corporate organized and existing under the Constitution and laws of the State of Idaho (UI) and Idaho State University (ISU), a state education institution organized and existing under the laws of the State of Idaho.

This document details a commitment to cooperate, while honoring each institution’s designated role, mission and identity in the delivery of academic courses and degrees at the ISU/UI Center for Higher Education in Idaho Falls by:

·        offering high quality academic programs;

·        providing joint student services, and

·        sharing facilities and management responsibilities.

2.0 ROLES & MISSIONS

2.1 Purpose: The ISU/UI Center for Higher Education at University Place in Idaho Falls is designed as a collaborative model that provides post-secondary opportunities to meet the educational needs of the residents of the Upper Snake River Valley. These include undergraduate and graduate degrees, general education, professional development and cultural enrichment courses delivered on-site and via advanced technology.

Idaho State University and the University of Idaho will jointly conduct market studies and needs analysis to improve educational services for residents, business and industry and to support economic, social and culture development in the Upper Snake River Valley. The Idaho Falls instruction program will be shaped to take full advantage of the inter-institutional cooperation. These institutions will provide high quality academic programs consistent with programs offered on the home campuses.

In 1994, a state-of-the art classroom / laboratory building funded by the Idaho State Legislature became the catalyst for the development of this unique educational endeavor.

ISU and UI cooperate in this venture to expand offerings and services to students by broadening faculty interaction, strengthening programs, and enhancing facility utilization for the purpose of achieving new levels of academic excellence. Quality programming, teaching and learning will result from combining resources and the future integration of faculty and curriculum. The Center also promotes exciting new collaborations with business and industry to benefit the economy of eastern Idaho.

2.2 Idaho State University: Idaho State University is a comprehensive doctoral university. It provides both general education and specialized programs in the arts, humanities, sciences, the professions, and applied technologies. ISU engages in research consistent with its undergraduate and graduate programs and its state and regional public services mission. ISU is the state’s lead institution in its primary emphasis areas of health professions, pharmacy, dental education and related biological and physical sciences. Its program in the primary emphasis area of teacher preparation and in continuing emphasis areas of business and engineering respond to a variety of demands within the state and region. Constituencies served are both local and statewide. They include students seeking traditional, non-traditional and continuing education. In addition, the institution serves business, the professions, and public sector groups thought the state. ISU fulfills its community college function by offering academic associate degrees; lower division courses for off-campus learners; programs and services for under-prepared learners; continuing education for those already in the workforce; and non-degree programs and courses for the general public (Spring 1998).

2.3 University of Idaho: The University of Idaho is a comprehensive land-grant institution committed to the land-grant ethic of access to affordable/quality education, world-class research for the State of Idaho, and outreach responsive to business and community needs. The UI has the principal responsibility for research and the granting of the Ph.D. degree, and provides a wide range of professional and liberal education degree offerings at the undergraduate levels. Its areas of primary statewide responsibility are agriculture, architecture, engineering, forestry & wildlife, law, mining and metallurgy, as well as designated areas in the arts and sciences, business, education, and other areas consistent with the university’s land-grant mission and state needs. The university is also responsible for the regional medical and veterinary medical education programs in which the State of Idaho participates. The university serves the entire state and, in many of its programs, a much broader national and international clientele. The university operates or will establish resident instruction centers and/or offer distance education opportunities where there is a demonstrated need. Continuing education offerings are, where appropriate, conducted in cooperation and partnership with state and local educational institutions (Spring 1998).

2.4 Primary Service Region, Mission and Statewide Responsibilities, and Offerings: The University of Idaho, the state’s land-grant institution has statewide responsibilities that emanate from its charter, traditional land-grant program areas, and history. Idaho State University, a comprehensive doctoral institution has been assigned Southeastern Idaho including Idaho Falls as its primary service region by the SBOE (See Attachment A and B). Those factors create the potential for duplication and competition when the universities are active in the same region. Mindful of assigned roles and mission, primary service regions, and traditional institutional strengths, the universities pledge themselves to cooperation, collaboration, and dialogues in the process of determining program and course offerings. The institutions will inaugurate programming based first upon area interest and need (demand) and then by following the policies regarding land-grant outreach and services area designation. Reliance on policies is not intended to preclude either institution from offering courses or programs consistent with mission, but rather to provide a framework for dialogue.

The following types of collaborative options are envisioned for Idaho Falls:

1.       Collaborative degrees carrying the names of both institutions;

2.       Cooperative degrees offered by one institution which indicate by name the collaborating institution;

3.       Distinctive degrees offered by either institution which rely on service courses offered by the partner institution; and,

4.       Stand alone programs and courses.

It is anticipated that the Chief Academic Officers will be continually informed of course and program planning and will, in most cases, be able to resolve matters of potential duplication and primacy in offering a program. Unresolved issues will be referred to the presidents.

3.                               ACADEMIC PROGRAMS

The institutions make a combined commitment to provide high quality academic programs and services in Idaho Falls. This commitment is intended to reduce costs, improve efficiency, and be beneficial to the institutions and the students they serve.

3.1 Areas of educational programming will respond to evidence of client interest and need. Individual and institutional interests will be secondary.

3.2 Areas selected will be consistent with the institutional mission, role and history with an emphasis on programming in areas of excellence.

3.3 In areas of overlapping interest, the roles of the institutions will vary depending on the service region and be delegated to the institution with primary responsibility.

3.4 The institutions will not offer competing courses and degree programs in Idaho Falls.

3.5 Cooperative degree programs will be encouraged, especially in innovative interdisciplinary areas.

3.6 To maintain efficient use of resources, the institutions will encourage students to take service courses from each other as part of degree programs in lieu of duplicating each other’s course offerings.

3.7 ISU will place emphasis in undergraduate, graduate, professional and research areas consistent with its mission. ISU will offer a full range of general education classes, a variety of associate and baccalaureate degrees, and master and/or doctorate-level degrees in all areas which are consistent with its mission. ISU will continue to cooperate with UI in delivering advanced degrees which have been authorized to be delivered as joint programs.

3.8 The UI will place emphasis in graduate, research and selected undergraduate areas consistent with its land-grant mission. The UI will offer master and doctorate-level degrees primarily focused in science, computer science, engineering and agriculture; and selected baccalaureate degrees (Attachment C).

3.9 Both institutions will continue to offer professional development workshops and courses. Expanded activities such as athletic events, theater productions, and musical concerts will continue to be explored.

3.10 As new or expanded programs are planned for delivery in Idaho Falls by either institution, or as programs are phased out, consultation and agreement by the Chief Academic Officers of the institutions will occur.

3.11 Enrollment will be credited to the institution that sponsors the course.

3.12 The institution offering the course is responsible for all arrangements and costs in delivering the instruction.

3.13 Faculty in Idaho Falls will be employees of UI or ISU but not both. Faculty members will be recruited, hired, evaluated, receive rank and tenure by the respective institution’s policies.

3.14 The institutions will encourage the participation of each other’s faculty on graduate supervisory committees.

4.0 STUDENT SERVICES

Higher education in Idaho Falls will be provided by an integrated structure that consolidates services to students. This agreement between ISU and UI divides roles, combines selected resources, and capitalizes on institutional strengths. This realignment is designed to provide efficiency and effectiveness in offering students a single point of service.

4.1 The two institutions will establish and maintain a shared University Place Student Services Office where students will be admitted and enrolled by personnel from ISU and UI.

4.2 Primary responsibility for undergraduate admissions, counseling, financial aid, and career counseling will be provided by ISU (Attachments D, E, F, J).

4.3 Advising for graduate programs offered by UI and ISU will continue to be supplied by faculty from the respective disciplines at each institution.

4.4 ISU and UI will offer a common admission’s application, computer registration system, course schedule, telephone registration program, and photo identification activity. Incurred costs will be prorated based on student enrollment (Attachments F, G, H, I, J).

4.5 Articulation contracts between ISU and the UI and corresponding academic departments will be refined and monitored to establish and ensure the transferability of credits earned by degree seeking students.

4.6 Consortium agreements that enable students to pay full-time fees when the totals of their part-time credits from each institution accumulate to eight credits will be developed (Attachment E). Fee schedules and courses offered in the Center for Higher Education will be published in a joint periodical.

4.7 Student fee payment, financial aid disbursement, and other charges will be collected by personnel in the University Place Student Services Office and then distributed to the respective institution (Attachments D, E). The goal is to have the activity appear seamless to students registering for courses.

4.8 The universities will cooperate to offer library and information services and will jointly operate the "University Library Center" at University Place. ISU will provide overall management. (Attachment K).

5.0 MANAGEMENT

5.1 OVERSIGHT MANAGEMENT (ratified 24 Sept 98 by UPOC)

University Place Oversight Council (UPOC): The University Place Oversight Council is responsible for all major policy issues regarding the management and operation of the University Place campus and the delivery of education programs by the institutions at University Place. The Council shall meet twice each year (in Boise, Idaho Falls or other location as mutually agreed), or more frequently as needed to review policy and/or governing procedures. Topics such as financial administration, space utilization, facility planning and academic programs may be addressed as well as other timely issues. Any member of the council may request and receive in a timely manner, records from either university regarding student enrollment (numbers, not individuals), building scheduling, fiscal operations, personnel documents (salaries, wages, benefits allocation, etc.) and other appropriate documents. The Council will also hear and decide issues that are not resolved by the University Place Local Operations Committee (LOC) described in Section 5.1.2 below. The Council is chaired alternately by ISU and UI. Any member of the Council may call meetings.

Membership of the Oversight Council include:

President of Idaho State University

President of the University of Idaho

Academic Vice President of ISU

Provost of UI

Executive Director, SBOE

5.1.1 University Place Local Operations Committee (LOC): The University Place Local Operations Committee is established in support of the on-site management for the University Place campus and implementers of this agreement. The LOC is the first level of institutional partnership. The LOC will collectively interpret and implement the policies & procedures herein established. Recommended revisions to this document will be forwarded to the UPOC.

Membership of the Local Operations Committee (LOC) includes:

Director, UI at Idaho Falls

Director, ISU at Idaho Falls

Assistant Registrar, UI at Idaho Falls

Associate Registrar, ISU at Idaho Falls

Budget Director, UI

Budget Director, ISU

Assistant Academic Vice President, ISU

Vice Provost for Outreach & Technology, UI

Western Governor’s University Representative

or their respective designated representative.

Other members of the University Place staff and faculty may be invited to participate in discussion or fact-finding especially concerning matters within their responsibility. A clerk or secretary may also be invited to record the proceedings of the meeting. The Committee meets at least once each quarter and is chaired in alternate years by ISU and UI Directors. Any resolution not having the support of both institutions is tabled until such time as can be resolved or recommended to the University Place Oversight Council.

Responsibilities of the University Place Local Operations Committee are noted in Section 8.0.

5.2 Student Services Office (SSO): Organization and Management

The SSO encompasses the combined office of admissions, registration, records and fee payment.

5.2.1 Employees from both institutions will staff the combined SSO. Minimum staffing needs per institution will be based on the respective annual average enrollment of each institution as determined by the Directors. All personnel in the SSO will be paid at a rate consistent with experience and job responsibilities.

5.2.2 A functional organizational chart (Attachment L) will be constructed and maintained including the staff from both institutions. All staff will be cross-trained to become familiar with student assistance and the operation of each institution. Job descriptions for each position will be generated and annually reviewed by management from each institution.

5.2.3 Although staff from each institution will report directly to their own management as reflected in the organizational chart, it is also expected that they will be responsive to the management of the partner institution. Annual job performance evaluations will be conducted by management of each institution for their respective employees in consultation with institutional counterparts.

5.2.4 Routine management of the SSO will be a shared institutional responsibility. In the absence of one office manager (sick leave, vacation, etc.), day-to-day operations will be the responsibility of the management of the partner institution.

5.2.5 Only personnel directly involved in the routine operations of the SSO will be housed within the office.

5.2.6 Unresolved SSO issues will be decided jointly by the institutional Directors.

5.3 Day-to-Day Cooperative Management activities and evolving issues will be addressed and resolved by the respective Idaho Falls Directors from each institution. Constituent needs will be examined through the involvement of university representatives, local advisory boards and councils. The Oversight Council will address policy issues.

5.4 Graphic Identification Standards are detailed in Attachment M entitled "University Place Policy for Graphic Identification". This policy is designed to ensure consistency in the appearance of external communication materials, nameplate design and usage, internal and external signs and compliance issues.

6.0 FACILITIES

6.1 The acreage covered by this agreement include: The 26 acre "University Place (UP)" property owned by the UI Foundation; the 10 acre property, adjacent to UP and northeast of the railroad tracks, owned by the ISU Foundation; the 19 acre riverfront property, due north of the railroad tracks, currently owned by the Idaho Department of Lands (expected to be transferred to the universities); and contiguous properties acquired in the future owned by the purchasing institution(s) or respective foundation(s).

6.2 The buildings covered by this agreement include: The 66,000 square foot Center for Higher Education Building owned by the State of Idaho and the 45,000 square foot University Place Building owned by the UI Foundation. Also included are future campus-related buildings owned by the principal fiscal agent be it one or more of the institution(s), respective foundation(s) or the state.

At the time of this writing, one additional building is planned for addition to University Place property: The Student Union Building (SUB) scheduled for Phase I construction in Spring 1998. A research and development Center for Science and Technology (CST) Building is in the early planning stages with no scheduled construction date.

Future developments on current and future campus lands will be jointly coordinated by the institutions through the Oversight Council and the respective institution Foundation(s).

Nothing in this agreement is intended to obligate the ISU or UI Foundations. Each Foundation will maintain the right to seek arrangements that will ensure the appropriate exercise of its fiduciary duty.

Figure 1 illustrates a recent campus plan.

6.3 The Maintenance and Operation (M&O) of the facilities. Daily and routine maintenance including janitorial services and landscape maintenance for all facilities located on UI Foundation and future campus properties will be provided by the on-site UI Maintenance Team.

For larger, non-routine, M&O tasks requiring specialized equipment or services, the equipment or services will be locally contracted and/or coordinated through the ISU Physical Plant in Pocatello.

M&O expenses not covered by specific state or institution allocations or through lease or rental agreements, will be shared by the institutions on a pro rata basis as agreed upon by the Oversight Council.

6.4 Space Allocation

6.4.1 Center for Higher Education Building

ISU/UI Center for Higher Education (CHE) Building will be designated for use in teaching, Student Services Office (SSO) and in support of scholastic research. Priority for classroom and laboratory assignments is to be determined by institutional mission and student usage. Allocations will be determined on the efficient and fair distribution of classroom and laboratory space.

A Scheduling Committee consisting of the designated building manager(s), registrars from ISU/UI, site directors, telecommunications managers, and administrative representatives from the respective institutions shall meet annually. This committee will review institutional and departmental needs for the utilization of space in the CHE. After reviewing and evaluating requests from faculty and departments, the Committee will make appropriate room assignments. Space assignments within the CHE will not ordinarily include faculty or administrative offices.

The following are guidelines under which classroom and laboratory space will be decided:

·        No institution or department will have ownership over rooms designated as general classrooms.

·        Departments may request scheduling priorities for general classrooms and laboratory space based on equipment needs or physical logistics.

·        Efforts will be made to keep courses in the same rooms from fall to fall and spring to spring.

·        Large enrollment or high demand general education courses should be scheduled first and include sections in the mornings, afternoons, and evenings.

·        Classrooms and laboratories furnished with special equipment (computers, video) by an institution or department will be scheduled after conferring with representatives from the institutions or departments owning the equipment.

·        Events such as faculty meetings, recitations, tutorials, etc. that meet on a regular basis during a semester should take second priority in the usage of classroom space, and should be identified at the time course scheduling takes place.

·        Special equipment requests are made to the Center for Higher Education Building Manager.

·        Requests for technology upgrades or classroom and laboratory enhancements should be addressed through each institution’s yearly budgeting cycle. Joint requests are to be forwarded to the Oversight Council.

6.4.2 University Place

University Place office and other space will be determined by the resident UI Director in consultation with the resident ISU Director. Consideration will be given to need, equity, fairness and ownership.

6.4.3 Student Union

Student Union space will be determined by the Associated Students of ISU and UI, in consultation with the on-site institution Directors and university administrations. Consideration will be given to student need, equity, fairness and ownership.

6.4.4 Future Space

The Oversight Council, in response to constituent needs, will determine space allocation for future buildings.

 

 

7.0 OTHER

7.1 INEEL related issues: Educational contracts and agreements with the primary contractor for the INEEL or associated and related contractors will be negotiated independently and separately by the institutions. All educational contracts with the INEEL will abide by and be in the spirit of the terms and conditions of this agreement.

7.2 Community Advisory Groups: The institutions will jointly help reestablish and/or support an Idaho Falls Education Advisory Council (EAC). The EAC is envisioned as a forum for the Idaho Falls community to provide input to the institutions of higher education. Attachment N provides a suggested outline for the purpose, structure and organization of the EAC.

7.3 Term: This Agreement shall be in effect from March 17, 1998 until June 30, 2003 and shall terminate upon the expiration of its term unless the parties continue to perform under this Agreement after the expiration of its term, where by this Agreement shall be continued only on a year-to-year term, which may be terminated by either party giving the other party a 120-day notice of its desire to terminate the Agreement. Upon receiving notice of termination, the parties shall have (30) days to determine how best to phase out any obligations which involve provision of student services to continuing students, and any other obligations which cannot be immediately terminated upon notice without interfering with legal rights of students or employees.

7.4 Modifications or additions to this agreement may be initiated with recommendation from the on-site institution Directors or from the institutional Provost (UI) and Academic Vice President (ISU), and approval by the Presidents.

7.5 Unresolved matters concerning the interpretation of this agreement will first reside with the resident institutional Directors. If a matter remains unresolved, the Oversight Council will resolve the matter.

7.6 General Terms

7.6.1 Compliance with federal and state discrimination laws. The parties agree to comply with Title VI and VII of the Civil Rights Acts of 1963, Title IX of the Education Amendment for 1972, Section 504 of the Rehabilitation Act of 1973, Executive Order 11246, the Americans with Disabilities Act and the related regulations of each. Each party assures that it will not discriminate unlawfully against any individual including but not limited to employees, applicants for employment, students or student applicants, because of race, religion, creed, color, sex, age, disability, or national origin.

7.6.2 Notices. Any notice under this Agreement shall be in writing and be delivered in person or by public or private courier service (including U.S. Postal Service Express Mail) or certified mail with return receipt requested or by facsimile. All notices shall be addressed to the parties identified in the signature block in Section 9.0.

Any notice shall be deemed to have been given on the earlier of: a) actual delivery or refusal to accept delivery, b) the date of mailing by certified mail, or c) the day facsimile delivery is verified. Actual notice, however and from whomever received, shall always be effective.

7.6.3 Severability. If any term or provision of this Agreement shall, to any extent be determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted by law; and it is the intention of the parties hereto that if any provision of this Agreement is capable of two constructions, one of which would render the provision void and the other of which would render the provision valid, the provision shall have the meaning which renders it valid.

7.6.4 Liability. Neither party shall be responsible for personal injury or property damage or loss except that resulting from its own acts of omission, or the acts or omissions of its employees, or others for whom the party is legally responsible for under applicable law. Nothing herein shall be deemed an expressed or implied waiver of sovereign immunity by the State of Idaho or the Regents of the University of Idaho.

7.6.5 Entire Agreement. This Agreement and the other documents to be executed by the parties hereunder, embody the entire agreement relative to the subject matter thereof, and there are no oral agreements existing relative to the subject matter hereof which are not expressly set forth herein or in the documents to be executed hereunder and covered hereby, and in the case of any conflicts between any such documents, this Agreement shall control. This Agreement may be modified only in writing when signed by all the parties hereto.

7.6.6 Governing Law. This Agreement shall be governed by the laws of the State of Idaho.

7.6.7 Waiver. No covenant, term or condition or the breach thereof shall be deemed waived, except by written consent of the party against whom the waiver is claimed, and any waiver of the breach of any covenant, term or condition shall not be deemed to be a waiver of any other covenant, term or condition herein. Acceptance by a party of any performance by another party after the time the same shall have become due shall not constitute a waiver by the first party of the breach or default of any such covenant, term or condition unless otherwise expressly agreed to by the first party in writing.

7.6.8 Force Majeure. Any prevention, delay or stoppage due to strikes, lockouts, labor disputes, acts of God, inability to obtain labor or materials or reasonable substitutes therefore, governmental restrictions, governmental regulations, governmental controls, enemy or hostile governmental actions, civil commotion, fire or other casualty, and other causes beyond the reasonable control of the party obligated to perform (except for financial ability), shall excuse the performance, by such party for a period equal to any such prevention, delay or stoppage.

7.6.9 No Joint Venture. Nothing contained in this agreement shall be construed as creating a joint venture or agency relationship between the parties.

8.0 FISCAL OPERATIONS (Effective 7/98 ratified 22 Oct by UPOC)

8.1 Program Expenses, which are defined as the direct and related indirect costs of instruction, research or outreach activities, for each institution’s programs are borne entirely by the institution sponsoring the program. These are expenses that primarily support the individual programs, courses and/or related services of each university.

8.2 Non-appropriated Funds received at the CHE building through such activities as rent to outside agencies, vending commissions, and donations, are designated as joint-use funds and their disposition is determined by the Local Operations Committee (LOC).

8.3 Audio/Visual/Classroom Attendants are employed by ISU at the CHE building to provide general audio/visual and other assistance to building occupants. Their total, combined salaries and benefits for FY 98-99 are distributed as follows: one-fourth to the University of Idaho, one-fourth to the CHE building M&O account, and one-half to Idaho State University. This distribution is based on the approximate number of courses offered annually with recognition of innate M&O related activities. The distribution is to be reviewed annually by the LOC and adjusted as necessary. These persons are hired and supervised by the CHE Facility Operations Coordinator with approval of both directors.

8.4 Fiscal Agency is assigned by the University Place Oversight Council for each building. To encourage responsible spending and forecasting, an annual budget for joint accounts is prepared by the fiscal agency, reviewed by the Local Operations Committee and approved by the University Place Oversight Council (UPOC). Council and Committee members may ask for and receive an accounting for budget expenditures at any time.

As the budgetary year progresses, the fiscal agency is required to report monthly to the Committee the status of joint-funded operations.

All non-routine expenditures below $2,500 and all routine M&O expenditures for the CHE building are approved by the Facility Operations Coordinator. Non-routine expenditures $2,500 and above must first be approved by the Local Operations Committee.

The fiscal agent will include a renewal and replacement (R&R) category within the CHE M&O budget. The R&R category is to hold funds for major renovation and major repair of the CHE building such as carpet replacement, repair of HVAC equipment, and any unforeseen maintenance and operation expenses. Each fiscal year the LOC will recommend an amount to be transferred into the R&R fund for that year.

8.5 Expenditures incurred by either university are to be promptly and fully remitted upon receipt of an invoice. Should there be an objection to any expense, an appeal may be brought before the LOC for resolution. The billing or invoice payment is not delayed or reduced while the appeal is in process.

9.0 Accounting For Student Fee Revenue (ratified 22 Oct by UPOC)

University of Idaho fees calculated and remitted through the ISU registration system (see Attachment H) are to be returned promptly and in full to the University of Idaho. An estimate of the University of Idaho fees is to be calculated and agreed upon by both ISU and UI three weeks into the semester and the estimated remittance forwarded to the UI. A final reconciliation will be done no later than one week after the end of the semester, and the final payment will be adjusted accordingly.

10.0 Signature block

(SIGNED MARCH, 1998)

_____________________ ____________________

Robert A. Hoover Richard Bowen

President President

University of Idaho Idaho State University

Office of the President ADM 264 Box 8310

Moscow, ID 83844-3151 Pocatello, ID 83209

Voice: (208) 885-6365 Voice: (208) 236-3440

Fax: (208) 885-6558 Fax: (208) 236-4487

Attachments

Figure 1: Proposed Idaho Falls Campus Map (Spring 1998)

Attachment A: SBOE Governing Policies and Procedures, Section III, April 1994

Attachment B: SBOE approved: Roles & Missions of the State Institutions of Higher Education, January 1991.

Attachment C: Initial Academic Assignments

Attachment D: ISU/UI Finance Committee Report

Attachment E: Reciprocity and Consortium Agreement for Financial Aid and Full-Time Equivalent

Attachment F: ISU/UI Advising Subcommittee Report

Attachment G: ISU/UI at University Place in Idaho Falls: Student Handbook, Spring 1998

Attachment H: ISU/UI Fee Processing Procedures

Attachment I: ISU/UI Committee Report on Computing

Attachment J: Registration, Admissions & Financial Aid Committee Report

Attachment K: ISU/UI Library Agreement and Student Identification Agreement

Attachment L: Functional Organizational Chart for the Student Services Office (SSO)

Attachment M: University Place Policy for Graphic Identification

Attachment N: Idaho Falls Education Advisory Council (EAC)