MEETING MINUTES
LOCAL OPERATIONS COMMITTEE (LOC)
October 15, 1998
Present: Fred Gunnerson, Jennifer Fisher, Ann Meikle, Carol Baldwin, Dennis Allen, Leo Herman, Glenn Wilde, Mark Brainard, Mike Anderson, Connie Gomez
GUESTS: Beverly Rhodes, Joy Fisher, Dee McPherson, Mike Alred
Chaired By: Fred Gunnerson
Each member received a copy of the minutes from the September 11 and 22 meetings and they were unanimously approved.
The President’s oversight council meeting of September 24 was discussed. It was noted that Section 5.1 of the merger agreement was ratified. The name of the Local Oversight Committee was changed to Local Operations Committee. The Chief Fiscal Operations office of the SBOE was removed from the oversight council and a representative of the Western Governors University was added. Mike Anderson will be the representative for the WGU. Jennifer will ask Jonathan to send a memo to Dr. Fitch to Ricks to invite them to play a part in the Community Advisory Council.
Section 8 and attachment O was requested by Glen and Leo for further review in Moscow. The following changes were suggested:
8.1 - all agreed that 8.1 was ok.
8.2 - only the name change for the Local Oversight Committee to Local Operations Committee.
8.3 - no new changes. Dennis brought up that the A/V personnel were still being paid by UI and that needed to be addressed.
8.4 - no change.
8.4.1 - no change
8.4.2 name change at the bottom, again changing the Local Oversight Committee to Local Operations Committee
8.4.3 - numerous changes had been made to this section. Several words had been struck and new wording put into place. Leo stated how to set up the reserve discussed in this section. There needs to be a specific amount stated, not simply the amount left over from the previous year’s budget. Any budgetary issues prior to 7/98 were to be forgotten. It was suggested that Leo, Bev and Dennis get together to discuss the budgets and discuss real figures at a later date. All agreed on the wording of 8.4.3.
8.5 - no changes.
8.6 - deleted completely.
9.0 - replaces the Attachment O. It is the same as Attachment O, but it is condensed and replaces 8.6.
All approved the above sections and their changes and will be forwarded onto the Presidents and Vice Provosts.
CHE Facility Operations officer: Three candidates were slated for interviews on Tuesday, October 20. The first interview will begin at 1:00 p.m. It was discussed how this new position would be funded. It had previously been agreed that 10% would come from the M&O budget for the CHE and the remaining 90% would be split 50-50 between ISU and UI. UI stated they had no money to fund this position. Fred suggested that the interviews go forward while this issue was being discussed.
SECURITY: Ann stated that the phone was ordered that will be placed on the outside of the CHE building. The blue light is being removed to reduce vandalism. A cellular phone is being looked at for the parking lot. No trenching is needed for this phone, which will reduce the cost of installation. The security officer was again discussed. Should the universities use off duty police officers from Idaho Falls, it would cost approximately $24,000 per year. There would be five or six officers that would rotate, covering the hours of Monday through Thursday from 5:00 to 11:00 p.m. and six hours on Saturdays. If a full-time security officer were to be hired from ISU, we would have the same officer patrolling our campus. The hours would be the same, Monday through Thursday from 5:00 to 11:00 p.m. and six hours on Saturday. This officer would be paid $23,000 to $24,000 per year and would have benefits. It was reiterated that Student Services really feels the need for a security officer. All the electrical work is now complete for the installation of the video camera next week. Need to order the mirrors for the hallways, shouldn’t be too much trouble. One alarm is still needed in the Library , it needs to be a simple, loud alarm. Dennis will check into getting this alarm.
The CART bus system will start passing by University Place beginning Monday, October 19. The bus will run by here 40 minutes after every hour, Monday through Friday. There will be a shelter put in place in February or March. This shelter will be partially built by grant money and will also have an emergency phone.
KEY ISSUES: Janitorial services and maintenance in the CHE building are becoming a real problem. Students are complaining. It is realized that funding is a problem, but the need is real for another person. It was also noted that the CHE building is being used 160% of the time, not 100% and the wear and tear on the building should be an agenda item for a future LOC meeting. There is a ½ time maintenance person in the budget, someone should be hired.
Space usage for the CHE should be addressed.
Academic Programming and joint activities need to be looked at.
WGU and their homepage. Mike was thanked for taking the job of representative for the WGU.
NEXT MEETING: Janitorial/Maintenance, space usage, advisory board update.
Fred’s secretary, Sherrie Nelson will get with everyone and figure a time that will work for everyone for future LOC meetings. Fred will send an e-mail advising members of the next meeting date.
Meeting was adjourned.