MEETING MINUTES

LOCAL OPERATIONS COMMITTEE (LOC)

CENTER FOR HIGHER EDUCATION AT UNIVERSITY PLACE IN IDAHO FALLS

Thursday, November 6, 2003

Present: Bob Stiger, Ann Howell, Carol Baldwin, Susan Morris, Chuck Hatch, Jennifer Fisher

Absent: Mark Brainard, Leo Hermann

Guests: Joy Fisher, Greg Horton, Ray Hart, Connie Gomez, Carol Spain

Approval of Minutes – Chuck Hatch moved that the October2, 2003, minutes be approved. Carol Baldwin seconded. There was no discussion. Motion carried.

Call for Additional Agenda Items – Ann Howell requested an update on the student marquee sign and an update on the UPOC meeting.

Security Personnel Location – Greg Horton explained that Steve Chatterton had concerns about Tony Patterson doing reports at the desk in the TAB which is not a secure location. Steve set up a secure report writing location in the maintenance room of the SUB. When Tony is not writing reports, he is supposed to be at the desk in the TAB or fulfilling his other normal duties. He shouldn’t need more than 30 minutes for the report writing. We need to have a report of parking lot usage by the hour to help those scheduling facilities. AnnHowell suggested that it become a routine report at the beginning, middle and end of the semester. Bob Stiger said if Tony would collect the data he would put it into Excel. Ann would also like to have Kym do the same thing with enrollment data so the two could be compared. Action Item: Greg will talk with Tony about the parking lot surveys.

Security Cameras – Greg Horton said Steve Chatterton had received homeland security grant money to put cameras on the CHE to view the parking lot. This had been previously discussed but Greg wanted to make sure everyone agreed on it. There are currently two or three cameras on the exterior of the SUB. Greg recommended approval. Ann Howell moved we approve the camera on the CHE. Seconded by Chuck Hatch. Motion carried.

Entry Intersection – Bob Stiger requested stop signs be placed at the entrance intersection and that intersection be kept well sanded when the roads are icy. There was considerable discussion about potential hazards at the intersection. Action Item: Greg Horton will talk with Lt. McBride or Lt. Clements regarding enforcing the stop signs. Other stop signs will be placed on islands in the parking lot. Chuck Hatch suggested speed bumps may be a way of slowing down vehicles. Bob described a type of speed bump that could be moved for snow removal. Action Item: Ray Hart will check with the City about sanding the intersection. If that doesn’t work out, he will contact H-K.

ISU Early Learning Center Bus Parking Request – After the last LOC meeting, a map and a copy of the request was sent to Joy Fisher to present to the UI Foundation. They decided parking the bus in front of the SUB was not desirable but they are willing to have a dedicated space on the north side of the SUB by the dumpster. Connie Gomez said the ELC request was trying to resolve staff issues, meeting federal regulations and safety issues. They probably don’t need a dedicated space if they don’t park in front of the SUB. They need to be able to load and unload children without leaving them unattended on the bus or having them cross the street. Another option would be to expand the loading zone in front to provide line of sight for the bus driver. Chuck Hatch asked if the Foundation proposal could be explored formally. Jennifer Fisher said she would like to look at a map and hear from the ELC. It is important to respond to the safety issues but she is not as concerned with the convenience of having a parking space in front. Since the ELC is currently using the space in front with a cone, the situation doesn’t seem to be an emergency. Jennifer asked if the Foundation proposal could be presented to the ELC. If it doesn’t work for them, then have the formal presentation. If we can’t come to a consensus together, then we can move this to a higher group for decision. We have to be careful so as not to upset students who have children at the ELC. She thinks the Foundation proposal is very reasonable. Action Item: Connie and Ray will talk with the ELC regarding the UI Foundation Proposal. If this needs further exploration they will ask the Parking Committee to prepare a formal report and ask someone from the ELC to accompany them to the next LOC meeting.

Student Marquee Sign – Ann Howell said the Master Plan Committee had met and reviewed the ideas. Lee Krehbiel would provide two smaller electronic signs in the CHE and the SUB. The students would fund a larger monument electronic sign incorporated into a monument type sign in front of the CHE. They are working on drawings and checking costs. It has been suggested some of the parking funds be used to help with the student sign. They should have a rendering in a month or so.

CST – The CST is becoming a time bound issue. The $5 million from the Governor goes away on March 1, 2006. It is a phased design with an initial 18,000 sq. ft. that can expand to 50,000 sq. ft. There is a total of $7 million in resources available that could build the initial phase. To do so requires a business plan, addressing maintenance and operations, land lease issues and other issues associated with the sustainability of the laboratory once it is on the site. The presidents charged ISU and UI to proceed with a business plan and addressing the other issues so that by January 1 a decision can be made to go forward with a design by March 2006 or discontinue the project. The site is the area between river, the Tech Library, the SUB and the railroad tracks. The pad is sufficient to hold the 50,000 sq. ft. building.

UPOC Meeting – Jennifer reported Jim McFadden represented the Idaho Falls Advisory Council at the UPOC meeting and reported on their activities. Provost Pitcher and VP Lawson talked about work on a MOU between institutions regarding coordination of programs in I.F. Meetings regarding Engineering programs are already taking place and the Education Deans will be brought together in the near future to look at program collaboration.

Adjourn – Chuck Hatch moved the meeting adjourn. Ann Howell seconded. There was no discussion. Motion carried.

Minutes prepared by Carol Spain, Management Assistant, University of Idaho at Idaho Falls.