MEETING MINUTES

LOCAL OPERATIONS COMMITTEE (LOC)

CENTER FOR HIGHER EDUCATION AT UNIVERSITY PLACE IN IDAHO FALLS

Thursday, March 6, 2003

Present: Ann Meikle-Howell, Bob Stiger, Jennifer Fisher, Larry Branen, Susan Morris, Carol Baldwin

Guests: Joy Fisher, Jim Fullerton, Greg Horton, Dennis Allen, Carol Spain, Joshua Clark, Connie Gomez

ITEM 1: Approval of Minutes – Jennifer Fisher moved that the February 2003 meeting minutes be approved with noted corrections. Susan Morris seconded.

ITEM 2: Call for Additional Agenda Items – GIS Lab, Parking Codes and Master Plan report.

ITEM 3: University Place Monument Sign – As the entrance to University Place is realigned, the monument needs to be moved from its current location to the new entrance. A preliminary estimate by Greg and Ray is approximately $5,000. The intention is to use the existing letters. The question was raised on how to pay for this. Greg mentioned that since it was common area item, would it be treated like other common area expenses, where everyone pays 1/3. Ann asked if there would be enough money from the parking fund to pay for the move. Greg stated that we would have to wait until the fall permits went on sale. This project item needs to be put on the budget subcommittee meeting at the end of March. Bob asked that Greg and Ray get a better bid.

ITEM 4: Student Activities Marquee Sign – Joshua Clark from ISU Student Government presented an update and description for a student activities marquee sign. This sign would be used to promote upcoming activities at University Place. SignPro was approached to get some idea on the cost of a sign. There are two different sizes; the cost jumps $2,000 from the smaller sign to the larger one. However, with the larger sign more information could be put on the sign. The decision has been made to scale back from the electronic sign to one in which the letters were put up and taken down manually. No additional funding is being requested, 1/3 will come from Student programs in Idaho Falls and the rest coming from the Student Union budget. Joy wanted to know if it was a permanent installation or mobile sign. Joshua explained that it is permanent and with the construction of the new entrance and parking lot, it would make sense to put up the sign at the same time. Discussion followed on the elevation, logo, usage, maintenance, and requirements. ACTION ITEM: Jim will bring a design mock up to the next LOC.

ITEM 5: Student Activities – Russ Price has been hired for 10 hours a week as Campus Recreation. Doug Smith has been hired for 6 hours a week as Outdoor Program representative. He received permission to teach some one-credit classes in disc golf and rock climbing for students here. He is working on a float trip for later this semester and a hike up to a yurt. The Idaho Falls Ambassador student organization has been sponsoring “Chat with a Dean.” Student Programs in Idaho Falls is sponsoring Casino night, just for fun. A student organization fair will be held during the lunch hour to distribute student organization information, get new members or to have a fundraiser. Student Programs in Idaho Falls will also be sponsoring “Rock in Spring” on the last Friday of the month. Three local bands will come in to play to students, staff and community members. Kris Ferrin was elected President for Idaho Falls. Jim stated that he had not contacted UI regarding UI’s involvement with student government in Idaho Falls, but knows who to contact. ACTION ITEM: Jennifer asked Jim if he would prepare a one page document bulleting student activities that are being sponsored for both ISU and UI students, to be presented to the President’s Oversight Council meeting on April 1.

ITEM 6: GIS Lab – Bob stated that as he and Greg began discussing the GIS Lab and opening it up on the weekends. They discovered some security issues for the TAB on the weekends. Some of the doors within the building that once open remain open, unless they are relocked. ACTION ITEM: Greg is going to look at the cost of replacing locks that will return to the locked position, unless they are opened with a special maintenance key. In looking at getting to the GIS computers, three things came up. A remote computer access – which due to the amount of data being moved, this would not work. The other two options were to put a video card and some more memory in a couple of the computers in the SUB lab or check out a key allowing students to get into the building. The down side to checking out a key is, it would allow students access to the building.

ITEM 7: Parking Codes – Carol B. brought up an issue regarding parking in the evenings. There was an evening event that was large enough to suspend ticketing, yet the parking/ticketing personnel had not been notified and there was nothing on the calendar to indicate that ticketing should be suspended. Carol S. stated that an email had been sent out regarding this event and indicating that ticketing should be suspended. Apparently, the information had not been passed on to the ticketing people. There was some confusion regarding what the codes are that should be placed on the calendar. The web calendar should be the one used to notate the need for suspending ticketing.

ITEM 8: Master Plan Committee Meeting Report – At the last President’s Oversight Council a request was made to form a committee to deal with issues that impacted or had to do with the Master Plan, and permission was given. The first meeting was held March 5, 2003. One of the issues addressed was the effect of having the greenbelt 100 foot set back on a number of things at the center. Ray and Greg brought a proposal to remove an island on the lower 26 acres that is a natural catch basin, rather than use one up above that would need to be pumped to. More data will need to be gathered on the number of parking spaces effected. Bob stated that his opinion would be that putting a green area down in front of the SUB would be aesthetically pleasing and would create a “quad” type environment. Another issue is that as the center is expanded, the facilities for maintenance people have not been addressed. Scott Campbell, Greg and Ray took an action item to put together the requirements for a facility to support the maintenance people. Joanne Reece was asked to appoint a replacement for her position on the committee. The next meeting of this committee will held during the first half of the executive committee of the LOC. Bob asked if there was anyone else interested in attending these meetings. Joy stated that she would be interested in attending. It was decided that everyone on the LOC distribution list would be notified of the meetings and they could decided if they wanted to attend or not.

ITEM 11: Adjourn – Carol Baldwin moved to adjourn the meeting. Bob Stiger seconded. Meeting was adjourned.