MEETING MINUTES
LOCAL OPERATIONS COMMITTEE (LOC)
CENTER
Present: Ann Meikle-Howell, Bob Stiger, Jennifer Fisher, Larry Branen, Susan Morris, Carol Baldwin, Leo Herrman
Guests: Joy Fisher, Jim Fullerton, Greg Horton, Rob Spears, Trudy Anderson, Dennis Allen, Carol Spain, Connie Gomez
ITEM 1: Approval
of Minutes – Carol Baldwin moved that
the November and December 2002 meeting minutes be approved with noted
corrections. Bob Stiger seconded.
ITEM 2: Call
for Additional Agenda Items – Sunday closure of ISU computer lab in
CHE. Report on facilities impact of
commuter bus stopping at
ITEM 3: Parking – At the request of the Student Union, the Parking Board is moving the
parking permit office into the cashier’s office in Student Services. There have been several students hired to
sell the parking permits. The new
employees have been training with the staff from the Student Union. The work on the reconfiguration for the new
parking lot is in place. The last item
to be completed is the electrical engineer’s drawing for the additional
lighting needs. Through DPW’s approval
we have contacted the electrical engineer that they have chosen. Work will not begin until after spring
semester is completed, around the 20th of May. Greg has spoken with Bill Shelton, the head
of INEEL maintenance for Willow Creek facility, and they are ready to close the
one entrance to the two properties and the opening up of the new entrance to
ITEM 4: Master Plan – Greg stated that in reading the November meeting minutes, he read where the Presidents had put in place a mechanism in which issues regarding future master plan items could be addressed. He wanted to review the plan because he has an item that needs to be addressed. As the CST comes on line and if the new library building is built, we will be in need of 8 to 10 additional custodial and maintenance employees. There will be a need to have a place to house the facilities organization. There have been ongoing discussions with Scott Campbell from ISU and JoAnn Reece from UI and others regarding a place to house this organization. Greg realizes that this will be a multi-year process, but doesn’t want to wait until the buildings are complete. HE would like some direction in how to proceed. Ann suggested that the Master Planning subcommittee needs to be convened.
ITEM 5: 2004 Maintenance Budget – Greg wanted to know what the time line was for getting in the 2004 budget. Mid to end of March will be acceptable.
ITEM 6: Tiered Classroom Update – Greg had been asked to investigate what the
cost would be to take a five tiered room and change it into a three tiered
room. Greg asked the architect who had
built the Student Union, Karst, to give us an estimate. His estimate was $20,000. He stated the reason for the expense was due
to the height of the drop, once the tier was built up and so Karst felt that
there would be a need for a railing to keep students from falling off the
level. Additionally, the room will need
to be completely re-carpeted. Jennifer stated
that she thought it reasonable to get a drawing and a better estimate of
cost. She asked Greg to talk to ISU’s
architect to see if he could provide the drawing and estimate.
ITEM 7: Student
Activities Update – Campus recreation has hired two new student programmers
who will be working 10 to 15 hours per week.
There have been approximately 300 Apple Athletic passes. The new programmers are going to start
arranging some tournaments at the Apple.
A new student worker has been hired to work 6 hours per week to handle
outdoor programming. Campus Recreation
is organizing a trip to Grand Targee on March 1 for half price lift
tickets. Kelly Canyon has been
advertising 2 for 1 ski passes for University Place students, Monday through
Thursday nights with student ID. There
will be a Valentines Day Dinner/Dance on Friday, February 14th, $5
per student. ASISU elections will be
held February 19th, with online voting available. On the February table tents we advertised
UI’s Undaunted Gardening to be held on March 1st. Bob asked Jim if he would be willing to
contact his counterpart in Moscow, in an effort to facilitate the involvement
of UI students in student government here at University Place, Jim said he
would.
ITEM 8: Sunday Closure of ISU Computer Lab – There has been an ongoing discussion regarding security on Sundays. One of the concerns that Steve Chatterton has is that the CHE is open with no one around to check on the building. One option is to restrict access to the building by using a card reader, which is in the process of being installed. The other option is to only have one computer lab open. The computer lab in the SUB is always open on Sunday. This option would allow us to completely close the CHE down on Sunday, reducing security risks and utility overhead. Shawn Sheriff told Greg that he didn’t foresee any problems with shutting down the CHE. The only services that would not be available to students would be the use of a scanner and the color printer. Shawn stated that he would be willing to try it for a while to see if any problems arise. Dennis asked if this closure would affect any of the UI students. Greg stated that it would not, because UI students would still have card reader access. In the past, the doors had to be left open, allowing anyone access. Jennifer asked if a usage evaluation had been made on Sunday usage. Typically, there are 3 to 7 students in the CHE lab and less in the SUB. This could increase around mid-terms and finals. If the need arose, the lab could be reopened during those peak times. Jennifer asked that a sign-up sheet be posted for students who would need the lab during mid-terms and finals. Jennifer moved that the CHE be closed on Sundays and also evaluate the need during mid-terms and finals. Susan seconded. Motion carried.
ITEM 9: Report on Facilities Impact by Commuter Bus – In the October meeting Greg was asked to
determine how many students were parking in the lot and using the bus once
spring semester began. Last semester
there were approximately 15 to 20 cars left in the parking lot. This semester, there are approximately 25
cars being left in the parking lot. The
initial impact is the 25 parking spaces being taken. For maintenance and facilities, Greg wants to
know what is expected from them.
Especially in the winter, are the sidewalks expected to be cleared
off? Does the parking lot lighting need
to be on? IF the lighting is expected to
be on, a new time clock will be needed.
Currently, the time clock now can only beset to one shut off and one
turn on time. If the lighting and snow
removal is required, there will e a significant impact. Joy asked if the students parking in the lot
and riding the bus would impact the parking lot snow removal. Greg said no, the parking lot is plowed
between 11:00 p.m. and 2:00 a.m. to avoid the liability of cars being parked in
the lot. Ann mentioned that the parking
board brought up the idea of having the bus pick up the students on the back of
the SBU and asking students who ride the bus to park back behind the SUB. The Public Safety Officer is going to start
directing people to park up behind the SUB and along the road up behind the SUB
as well, to see how well this solution would work. Action
Item: Greg was asked to speak to Darrell
Buffaloe to find out exactly what services are expected to be provided early in
the morning. Explore the feasibility of
picking commuter bus students up from behind the SUB, with the students parking
up behind the SUB and along the ring road.
IF there are going to be additional expenses impacting the maintenance
budget, meet with the budget committee.
This committee consists of Joy Fisher, Leo Herrman, Mark Brainard and
Jim Fullerton.
ITEM 10: GIS Lab – Shuhab Khan, GIS instructor, would like to
know if his students can have access to the TAB building on Sundays. Greg stated that he has spoken with Shuhab
and told him that there was no one available to open the building on
Sundays. Shuhab has been issued a key to
the building; Greg told him that if he wanted to come open the building to let
his students in, he could. Because Shuhab
lives in Pocatello, he did not want to do that.
Presently, students have access to the lab Monday through Friday until
10:00 p.m. and on Saturdays during library hours. On Saturday, the security officer closes the
building at 6:00 p.m. and any students in the lab could remain. Jim was asked if someone from the SUB could
open and close the lab on Sundays. Joy
stated she was uncomfortable in opening the building up. Dennis reminded everyone that these
restrictions had been explained at the time the lab was set up. Jennifer also reminded everyone that there
were no other options available at the time.
Ann stated that she would speak with Shuhab to ensure that he was aware of
the Saturday hours and also determine the number of students who need to have
access on Sundays. In light of the
amount of time left in the semester, email should be utilized to resolve this
issue rather than wait for the next LOC meeting to address the exact needs of
the GIS students.
ITEM 11: Adjourn – Bob Stiger moved to adjourn the meeting. Jennifer Fisher seconded. Meeting was adjourned.