MEETING MINUTES

LOCAL OPERATIONS COMMITTEE (LOC)

CENTER FOR HIGHER EDUCATION AT UNIVERSITY PLACE IN IDAHO FALLS

Thursday, September 12, 2002

Present: Ann Meikle-Howell, Bob Stiger, Carol Baldwin, Larry Branen, Jennifer Fisher, Leo Herrman, Sharon Montgomery

Guests: Joy Fisher, Jim Fullerton, Greg Horton, Ray Hart, Lee Krehbiel, Carol Spain, Rob Spear, Connie Gomez

ITEM 1: Approval of Minutes – Bob moved that the July 11, 2002 minutes be approved with two corrections. The motion was seconded by Sharon and motion carried.

ITEM 2: Call for Additional Agenda Items – Bob requested that the EAP be put on the agenda and the evening parking.

ITEM 3: Student Activities Update – Jim commented on the table tents that are now being produced once a month. These table tents will have information on them about activities taking place on campus. With the Passports, that Connie produced, students could go to ten different offices on campus, get a stamp, and turn in the passport to get a $5.00 certificate for food at the River’s Edge Cafe.

EVENTS:

Wednesday, September 25, an acoustic guitarist will be performing at noon in the multipurpose room.
Friday, September 27, the Woods Tea Company will be performing.
Coming up in October there will be a blood drive, sponsored by the Campus Support Organization.
Next week there will be a two-person golf scramble that Campus Recreation and Bennion Student Union are organizing, for ISU/UI faculty, staff, students and family. Registration deadline is September 13. Campus Recreation is trying to hire a student to help coordinate recreation activities here.
Yesterday, September 11, there was a 911 memorial. It was an extension of what was done on the Pocatello campus.

A brochure as been developed for the Student Government here at University Place, to let students know there is a function and a role for student government here. Bob asked Jim if there was going to be a separate committee for Diversity and Human Rights. Jim said the idea was to have students sitting on that committee. Ann asked what the deadline was for turning in information for the table tents each month. Jim said he needed the information by the Friday that was closest to the 15^th of each month. Bob said he would like to challenge faculty and staff to turn in their completed punch card to Jim and let him give the cards to volunteers or needy students. These are the punch cards available at the cash register, which after five punches the sixth meal is free.

ITEM 4: CHE 206 – UI had been working with Brent Stacey, who was working with Cory Schou, in an effort to jointly use room CHE 206 as a “honeynet” and “internet sandbox.” Servers will be put in the room and people will be allowed to try and crash into them. These exercises are focused on providing computer security. Jennifer stated that there had been a memorandum of understanding written and signed regarding the use of this room. Jennifer will fax a copy of the memorandum down to Idaho Falls. Greg asked that he be given the names of those he should be opening the room for, or issuing keys to.

ITEM 5: INRA Classroom – We had agreed to support INRA with a classroom in the TAB building and TAB 160 has been cleaned out. The equipment has been purchased and installed by our people here locally. We have a contract with Randy Gaines, ISU will be providing the Internet connection. We now have a state-of-the-art digital outreach room, up and operational.

ITEM 6: CHE Exterior Repair – Around the entrances, primarily on the handicapped ramps and the steps to those entrances we have been loosing the drivet finish on a regular basis. There is $2,400 left over from the money that DPW awarded for the covered walkway project, and they will allow us to use it to make the necessary repairs to these entrances. However, the bid to repair all of the area is $6,600. Greg requested to use $4,400 from our operating funds to finish out the repairs of these entryways. Greg asked for a motion to spend the money in the regular M&O budget. Jennifer moved that the money be spent. Bob seconded the motion. Motion carried.

ITEM 7: Remodeling of the TAB 135/130B and 175A/B – Ann displayed a map of the basement of the TAB building. Ann explained that ISU would like to make two changes. Room 135 has been a conference room for years and recently was turned into the GIS lab with 10 computers and they need more room. The wall between rooms 135 and 130B could be removed, allowing more space for equipment that GIS needs to add to the lab. We would also like to remove the wall between 175A and B. 175A has been ISU’s Math office for quite some time and 175B used to be the Photo ID office. Photo ID has been moved over the Bennion SUB and by removing the wall we could better utilized the area. Joy asked Ray if he knew of any structural restrictions in removing these walls. Ray stated that the wall between 175A and B was a temporary wall and that the wall between 135 and 130B was an existing wall; but shouldn’t create any problems. Joy asked if ISU would pay the construction costs and Ann stated yes. Joy said that would be fine.

ITEM 8: EAP – Bob stated that Ann, Greg and himself had taken an action item from the committee to prepare a local emergency plan and it is now complete. The plan was written and sent out for various people to review, and it is now ready to be printed. The intent is to put them in all rooms so that they are accessible to people when there is an emergency. Joy commented the plan was very complete and was glad to have all the floor plans in it. Joy requested that the floor plans be updated. Ray stated that the room numbering systems were inadequate and needed to be revised. Bob stated that the floor plans would be updated before the plan was published; and he also stated that rather than list the names of people in the rooms, only list the room numbers and list the purpose of the room on the floor plans. ACTION ITEM – Ray will address the room numbering issue and update the floor plans accordingly.

ITEM 9: Evening Parking – Bob reminded everyone that Steve Porter came to make a presentation to the committee and part of the presentation was a recommendation from the Parking Committee that we extend the requirement for parking permits to the evening hours. The extension was put into place, but after review of the minutes the LOC never approved this action. Bob moved that the LOC accept the Parking Committee’s recommendation for extending the requirements for parking permits to the evening hours. Sharon seconded. The motion carried.

ITEM 9: Flag Pole - Ray asked that if he could find the money, could he find some locations to put up flagpoles. He noticed that the construction workers hung a flag up in recognition of the one-year anniversary of September 11^th. Ray was reminded that that requested had been approved. Ray was told to go forward.

ITEM 10: Logistics – Joy requested that communications be improved with regards to meeting times, locations and possible cancellations. The next meeting was scheduled for October 10^th.

ITEM 9: Adjourn – Sharon moved that the meeting be adjourned, motioned carried and meeting was adjourned until Thursday, October 10^th.