MEETING MINUTES

Present: Ann Meikle-Howell, Bob Stiger, Carol Baldwin, Mark Brainard, Leo Herrman, Sharon Montgomery

Guests: Joy Fisher, Greg Horton, Ray Hart, Joseph Pearson, Steve Porter, Carol Spain, Rob Spear, Connie Gomez

ITEM 1: Approval of Minutes – It was moved that the June 6, 2002 minutes be approved with one correction. The motion was seconded and carried.

ITEM 2: Call for Additional Agenda Items – Bob requested that a status report on the EAP be given. An update on the drainage for University Place, Greg and Ray were to have spoken with the Idaho Falls City Engineer. An update on the playground area and wind break.

ITEM 3: Parking Reciprocity Agreement – Finalizing the reciprocity agreement has been in the works for a year and after reviewing it, Bob stated that it looked good. Bob motioned for acceptance, Sharon seconded and motion carried.

ITEM 4: Parking Lot Update – Greg and Ray had been asked to develop a more complete plan to be presented to the LOC. Greg said that the storm drainage from UP does not flow into the city’s sewer system, it flows into the river. He also learned that the storm water capacity had been put over the maximum load when the CHE was built and the BSUB only further compounded the problem. Greg estimated that it will cost $162,000 to put in a retention basin with a pumping station. The problem with the current drainage solution is that we do not have a permit to dump into the Snake River. To start the process to get a permit could take from six months or longer. A DPW request could be put in for the retention basin, but no construction could begin prior to 04 if the money were to be granted. The exact location of this basin does not have to be determined right now. Leo expressed his concerns about making the time frames of submitting the request to DPW and, requested that Greg work closely with Darrell Buffaloe. Greg stated that he was working with Darrell. Greg was also able to determine that the strip of land that we wish to acquire for the new entrance is not the City of Idaho Falls, it is federal property. The process for completing the conversion of the property will be to get the property appraised. We will bear the $800 cost. After the land is appraised we will have to pay 1% of the value to the federal government. The city will help to get the piece of land appraised and the advised it may take up to 2 months to complete the transaction. This will make it too late to do anything this year, in terms of beginning the construction. Greg wanted to know if the money to pay for the appraisal would come out of the parking permit funds. Everyone agreed that it should.

ITEM 5: Parking Committee Report – Steve Porter reported that two key things to be reported from the parking committee were, 1) terms on the committee were going to be for two years and 2) the committee was recommending that parking permit hours be extended from 5:00 to 10:00 p.m. Sharon Montgomery expressed concern for people attending special evening event. Notice should be given to public safety when any activity after 5:00 will be taking place, so that ticketing can be suspended.

ITEM 6: Equipment Purchases – Ray stated that six months to a year ago he mentioned that he needed a new mower, which will cost approximately $15,000. Greg and Ray have not seen the new fiscal year’s budget and wanted to know what to do about the purchase, can they have approval. Leo moved to approve the request, if it is within the current budget, Bob seconded and motion carried. Ray also stated that the variable frequency drive, which handles the air going through the labs in the CHE, needed to be replaced. The cost of a new handler is approximately $4,000. Due to the nature of the handler, without question a new one needs to be purchased. Joy and Leo agreed this was a safety issue. Leo stated that as long as there was money in the budget, these items should be replaced without having to bring them to the LOC. Greg stated that the guidelines state that anything over $2,500 needs to be brought before the LOC. Ann suggested that the guidelines be reviewed in the next meeting. Bob stated that he thought there was supposed to be a budget committee meeting during the summer and it had not taken place as of this date. The budget committee will meet and bring recommendations to the LOC with regards to changes to the purchasing guidelines. Bob moved to proceed with the air handler as long as it is within the approved budget. Sharon and Leo seconded. Motion carried.

ITEM 7: EAP – The Emergency Action Plan is still being finalized

ITEM 8: Playground – Ray stated that he would be cleaning up the area and covering the sand box with a tarp. At present this seems to be the easiest and quickest way to control the blowing sand. If covering the sand box doesn’t work then he will come back to the LOC with the request to plant a windbreak.

ITEM 9: Adjourn – It was moved that the meeting be adjourned, seconded and carried.