MEETING MINUTES

Present: Bob Stiger, Ann Meikle-Howell, Bob Stiger, Carol Baldwin, Larry Branen, Jennifer Fisher, Sharon Montgomery

Guests: Joy Fisher, Rob Spear, Jim Fullerton, Lee Krehbiel, Ray Hart, Greg Horton, Carol Spain, Dennis Allen, Connie Gomez, Kathy Lowry

ITEM 1: Approval of Minutes – Carol Baldwin moved that the May 2, 2002 minutes be approved. Ann Meikle-Howell seconded. There was no discussion. Motion carried.

ITEM 2: Call for Additional Agenda Items – Ray Hart requested that there be discussion regarding the need for a wind barrier in the children’s play area. Greg Horton indicated that he had a question concerning out of state travel for janitorial employees.

ITEM 3: Date of July Meeting – It was decided that the July LOC meeting be postponed until Thursday, July 11, 2002, at the regular place and time.

ITEM 4: Parking Lot Proposal – Larry Branen requested this item be delayed until Joy Fisher arrived.

ITEM 5: Items for University Oversight Council – It was pointed out that this issue was discussed in the Executive meeting held earlier today. Jennifer Fisher is checking on a date and the UPOC could possibly meet as early as 6/26. Bob Stiger requested that any agenda items be developed as soon as possible.

ITEM 6: Emergency Action Plan – Ann Meikle-Howell, Greg Horton and Bob Stiger have met and are in the process of putting together an Emergency Action Plan for the Center. They will create a stand alone document using templates from both ISU and UI that will address named emergencies. The first draft of the plan is done in pieces. Ann said they want to address the campus closure discussion and indicated Jim and Lee should be involved. Bob said the joint draft would be done by the end of the week.

ITEM 4: Parking Lot Proposal – Greg Horton provided 4 documents (attached). He reviewed the maps and proposed changes, the proposal from Mountain River Engineering, and a rough estimate from Wheeler Electric. The total for the proposed project was estimated to be in the range of $150-175 K which is $100K over what is currently available. This would increase our parking by approximately 94-96 spaces. Moving the entrance to the parking lot address traffic flow and safety issues. Greg and Ray Hart met with Dave Christiansen from the City Parks Dept. and there does not appear to be a problem with traversing their property to create the new entrance. He has a meeting with Bill Shelton of Bechtel Tuesday. The DPW proposal was not funded but it can be resubmitted for FY04. Specifics of the plan and alternatives were discussed. Greg offered the option of using money in the parking fund and $55K that Darrell Buffaloe has left in his budget which otherwise would be returned to DPW. Greg will talk to Darrell next week to see if they money is still available. We would also need advance funds from another party against future parking revenues. Bob Stiger inquired about the drain on system capability. If changes need to be made, we need to correct numbers on the additional cost. ACTION ITEM – Ray Hart will check with the City civil engineers regarding the drain system. Bob asked what we can do to alleviate the parking problem with the amount of money we currently have. Gravel lots were discussed. Ann Meikle-Howell suggested grading and preparing the island area for asphalt and using it as a gravel lot until money becomes available to complete it. ACTION ITEM – Ray and Greg will get a complete cost estimate together this week on the proposed change and submit a proposal to DPW. ACTION ITEM – Ann and Bob will meet next week to look at the proposed island estimate.

ITEM 7: INRA Compressed Video Room Update – Bob Stiger stated that the proposal for the INRA request is due in next week. Currently TAB Room 160 is being looked at together with the possibility of half-time technician. The details need to be worked out. Bob has not seen the RFQ yet. He hopes to have the RFQ out next week for review and will submit it on Friday.

ITEM 8: Diversity Luncheon Report – Jim Fullerton reported that there were approximately 25-30 people at the Diversity Luncheon last Thursday. The brainstorming session was to get input concerning diversity issues. Bob Stiger explained that the meeting was a result of the Diversity Plan developed by the Advisory Council. Another meeting is scheduled for the fall.

ITEM 9: Travel for Janitorial Staff - Due to possible constraints on out of state travel by the UI, Greg Horton requested approval for custodial/maintenance personnel to attend a 1 day seminar in Provo, UT. Larry Branen indicated that out of state travel is allowed if it is approved and essential. Approval should be documented. Bob Stiger has the approval authority for the UI portion. Dennis Allen said that OSHA has special requirements for maintenance/janitorial personnel and that this training would meet those. Action Item: Greg will prepare a proposal for Bob and Ann Meikle-Howell with the actual costs associated with the trip and training.

ITEM 10: Playground Wing Barrier – Ray Hart described wind damage occurring in the children’s playground and suggested a wind break fence. Prevention of future damage was discussed. Bob suggested that Ray talk to the City of IF and try some different approaches to curtail the problem. ACTION ITEM: Ray will get together with Ray Pankoff, Ken White and Scott Campbell and return to the LOC with a recommendation.

ITEM 11: Transfer of LOC Chair Responsibilities to ISU – Bob Stiger transferred chair responsibilities to Ann Meikle-Howell.

ITEM 12: Adjour – Carol Baldwin moved that the meeting be adjourned. Ann Meikle-Howell seconded. Motion carried.