Present: Bob Stiger, Ann Meikle Howell, Carol Baldwin, Jennifer Fisher, Leo Herrman

Guests: Joy Fisher, Jim Fullerton, Lee Krehbiel, Ray Hart, Greg Horton, Dave Anderson, Carol Spain

ITEM 1: Approval of Minutes – Carol Baldwin moved the April 4, 2002 minutes be approved. Ann Meikle Howell seconded. Motion carried.

ITEM 2: Call for Additional Agenda Items –Greg Horton asked that an expenditure request be added. Bob Stiger asked to include discussion on the renaming of the UP Building and signage.

ITEM 3: Distance Learning Room/INRA – Jennifer Fisher was contacted by the ISU Graduate Dean Paul Tate regarding a request by INRA for a distance learning room. Bob Stiger said Dave Anderson, Barry Willis and Randy Gaines were designated to address a possible RFQ from INRA to support a distance learning room, an operator and an outreach room with priority for INRA use. Dave Anderson confirmed that an RFQ is coming from INRA but it has not yet been finalized. Action Item: Dave will provide the URL for the RFQ Draft to Carol Spain to forward to the LOC. Jennifer would like to get back to Dean Tate quickly with the details. Randy and Dave have determined that it is too late to build a room by fall and that we’ll need to incorporate INRA’s request into our existing programs and space Bob asked for a motion. Jennifer motioned that it is our intent and understanding to support INRA and meet their needs and presence on this site. Once we can capture the details, we will prepare and provide a proposal to that effect. Carol Baldwin seconded. Motion carried.

ITEM 4: State Board of Education Meeting Locations – Bob Stiger brought up the issue of the Center being included on the State Board of Education’s calendar as a meeting site and what strategy we should use to try to get back on the schedule. There was considerable discussion alluding to the benefits of hosting the meeting. Everyone agreed that they want to host a meeting here but a question exists as to how to approach the issue. Bob suggested that it be included in the next UPOC Council.

ITEM 5: Items for University Place Oversight Council - Bob Stiger indicated there is concern as to when the next UPOC meeting will be held and what items should be taken to the UPOC. President Bowen invited Jennifer Fisher to the President’s Council in Boise next Tuesday to discuss governance for oversight across the state. She hopes they can present a plan for consideration outlining where and how to address issues that are critical to the centers. The original Memorandum of Understanding outlined that the Council would meet a least 2 times/year. This hasn’t happened to date. Concern was expressed regarding the lack of minutes from the Oversight Council meetings. Jennifer stated the Presidents were to share the chairperson’s responsibility and the minutes were the duty of the Provost and Chief Academic Officers. She suggested that we proceed as if an Oversight Council meeting is going to occu r and look at items to put on the agenda by Fall. Action Item: Carol and Bob will look at the last UPOC minutes and get out a letter or a synopsis of what was done to all committee members. Bob asked if we need an agenda item offering secretarial assistance with the minutes. Jennifer said the packets provided for the last meetings provided an easy way of tracking the actions.

ITEM 6: Interim Parking – Ann Meikle-Howell and Bob Stiger asked that expansion of parking space be looked at in conjunction with the current master plan. Greg Horton referred to maps showing potential locations for expansion. He obtained bids from HK contractors to build a gravel lot which would accommodate approximately 125-150 vehicles at the cost of $39,700. Lighting could add an additional $15,000. Another option would allow for 50-75 more parking stalls at the SE corner of the Center. This would match the master plan and be permanent. Mountain River Engineering performed a survey and will get a cost figure to Greg within a few days for this option. The proposal to the Dept of Public Works would fund the entire change as shown on the master plan in the amount of $105.000 – 108,000. Mountain River Engineers is getting together with HK contractors to give us a bid. The Mayor is in favor of this project. However, negotiations would have to take place with the City Parks Committee for permission to traverse their property. Another approach to funding would be to use the $47,000 in parking revenue and not wait for state funding. Greg suggested that a sign be placed stating "Your Parking Dollars at Work". Bob will take care of the signage. Final discussions concluded that the gravel lot would present problems due to lack of funding and safety issues. Ray Hart stated that we must have bids in and the work begun by 7/1 to have the project completed and cleaned up by fall semester. Bob said he doesn’t want to spend our existing parking funds on something that the state will fund. Action Item: Greg will check with Darrell Buffaloe or DPW today for an update on the funding. Action Item: Greg Horton will get a figure and provide it to the LOC in preparation for next month’s meeting. This issue will be carried forward to the next meeting.

ITEM 7: Closure Messages – Lee Krehbiel spoke about the current notification system for campus and center closures and a need for a more unified system. There was discussion about prior closings and the problems that occurred. Ann Meikle-Howell suggested it might be beneficial to form a committee to work through these issues. Bob Stiger said an emergency action plan is needed that would include closure procedures. There are additional situations that need review, i.e. bombs, proximity to the airport, computer security, etc.. Greg has given a copy of the current antiquated Emergency Action Plan to Cheryl Wilhelmsen for review. Greg will chair the committee and Bob and Ann will serve as members to get the process started. Others suggested as future members were Darrell Buffaloe and Mike Vorshek. Action Item: Greg will bring a draft outline back to the LOC by the July meeting.

Addendum: Referring back to ITEM 3: Jennifer asked for a continuation of discussion on the INRA RFP. Randy Gaines said there may be a need to respond to the INRA RFP before the next LOC meeting because the program is supposed to be up and running by fall. He expected the RFP to be published in the next week or two. The room needs to be large enough for 5-10 students and be able to support two 3 credit classes/semester. It is assumed that these will be evening classes since they are in the Doctoral program. The rooms will also need to accommodate a maximum of 5 hours/week for meetings on short notice. Jennifer suggested that we ask Dave, Greg and Randy to get together and identify a space that we can offer as a short-term solution. An offline meeting involving Ann, Bob, Jennifer and interested UI folks should be arranged to facilitate the INRA request. Randy agreed and suggested we write the response as soon as we have the final RFP. Bob asked Randy if he had a feel for what INRA was looking for in the long term. Randy said that the new CST building was what they were hoping for long term and the CHE building short term due to the bandwidth and support that was currently available. Bob will do an inventory on space and see what we need to do to respond. When the working group gets together, the Executive Committee will meet as requested to support the time schedule. He referred to the motion passed earlier in the meeting that stated it is the intent of the LOC to support this process the best we can.

ITEM 8: Approval of Expenditures – Ray Hart requested approval of an expenditure of $4,200.00 to replace the drive for the main air handler in the basement of the CHE. Jennifer made a motion that we replace the main air handler that takes care of the labs. Ann seconded. The motion was amended to reflect that it was a motion to replace the control unit. Motion carried.

ITEM 9: Signage – Bob Stiger reported that the University Place building will be renamed the "Fred H. Tingey Administration Building." This will be acknowledged at the UIIF Commencement on May 9. Renaming the building has reopened the issue of signage. Bob Hieronymus and Ray Pankoff in Moscow have engaged someone out of Darrell Buffalo’s shop to start talking about standards. The issue is alive and well and the appropriate people recognize the need to have a standard for signage. There was additional discussion regarding the monuments that appear in front of the buildings. Bob emphasized that he felt it was important that we have a "snappy" looking campus with signs that are easy to read and understand. Jennifer asked for an update on the freeway sign issue. Greg Horton reported that he is still waiting for the State to get back to him on procedure.