MEETING MINUTES

LOCAL OPERATIONS COMMITTEE (LOC)

CENTER FOR HIGHER EDUCATION AT UNIVERSITY PLACE IN IDAHO FALLS

Thursday, February 7, 2002

Present: Carol Baldwin, Mark Brainard, Jennifer Fisher, Leo Herrman, Ann Meikle Howell,

Sharon Montgomery, Glenn Wilde and Bob Stiger

Guests: Dennis Allen, Carol Spain, Greg Horton, Kathy Lowry, Jim Fullerton, Lee Krehbiel

ITEM 1: Approval of Minutes- Jennifer Fisher moved the January 3, 2002, minutes be approved. Ann Meikle Howell seconded. There was no discussion. Motion carried.

ITEM 2: Call for Additional Agenda Items – Greg Horton asked to have discussion regarding the upcoming State Board of Education meeting to be held April 11^th and 12^th on campus. Jim Fullerton asked to discuss the status of Food Services.

ITEM 3: Emergency Sign (Action Item from 12/06/01) – Greg Horton reported that he had received a draft for the sign to be placed in the Administration Building. He will seek approval from Dennis Allen as to location for placement of the sign. In addition, the signs for the CHE building are done but are waiting to be printed. They will hopefully be up within the next 30 days.

ITEM 4: Vendor Committee Report (Action Item from 12/06/01) – Lee Krehbiel presented the Vendor Committee Report which was comprised of a complex grid of issues and sites. There was extensive discussion regarding the draft and Lee hopes to get a sense from the LOC as to the general direction that this policy should take. After the Vendor Committee does additional research they will draft a more tightly worded and definitive document. Concerns were expressed regarding legal issues and how they would affect the final outcome of the committee’s decisions. In addition, it was decided that the concerns of the committee should explore what is most helpful to the mission of the school and to the welfare of the student body. Bob Stiger brought up the issue of free speech. Lee said it is limited within buildings and more open externally. Issues such as these are treated differently at large campuses and thus we might need something that is unique to University Place. The Committee will start from the premise of what is already in place on both campuses. Sensitive issues are challenging and it was brought to light that different types of speech are afforded different types of legal protection.

The consensus was that the basic premise of the policy should be that the highest priority is to provide social, recreational, cultural and educational programming and speech for the students while not eliminating those issues which are of a lesser priority. It was suggested that this positive statement be included in the policy. Action Item: Lee will return to the next LOC meeting with an updated draft reflecting the comments of today’s discussion.

ITEM 5: Student Communication (Action Item from 01/03/02) – Carol Baldwin reported that Dave Anderson indicated the entire e-mail system would have to be redone in order for this to work and that is not an option. Sharon Montgomery pointed out that there is currently no program in place at ISU which allows a sort to occur in order to e-mail all of the students. For now it was decided that it is not economically feasible to pursue this and a suggestion was made that University Place send a notice to all students at the beginning of each semester informing them that important notices will be posted on the web page. They will be directed to seek information there as it would serve as a common place for everyone. Action Item: Anne Meikle Howell will look further into this problem while working with the Presidential intern. Carol Baldwin made a motion that an announcement site be developed on the web page. Sharon seconded. Motion carried.

ITEM 6: Center DiBold System – Bob Stiger referred to the development of the master plan for the center and the requirements for the CST building. He suggested that a working group be chosen to get together and determine the needs and requirements and to look at recommended solutions to the problem surrounding the collection and movement of large amounts of scientific data. There was discussion as to the problems that will arise and how they should be handled. Bob is concerned about group size and suggests that a small knowledgeable group be developed and report back to the larger group. Action Item: Bob will prepare a statement in the next few days outlining the issues that the committee should address in order to determine who should be involved on the committee and distribute the statement to the appropriate people. Ann Meikle-Howell brought up the card reader system. Bob said he saw it as one system much like the one panel system in homes only on a super basis.

ITEM 7: Parking Discussion – It was determined that parking remains a problem at University Place. Location and funding for additional parking are issues that need to be addressed. Questions arose as to whether a new parking committee needed to be formed or should the previous parking committee be reconvened to determine if it would be feasible to add additional parking in the summer of 2002. Action Item: Bob Stiger, Ann Meikle Howell and Greg Horton will get together and review the campus master plan and parking needs.

ITEM 8: State Board Meeting – Discussion regarding the upcoming meeting of the State Board of Education on April 11 and 12 determined that the CHE building would not be an appropriate venue. Lee Krehbiel suggested that the Student Union would work well without disrupting the academic goals of the Center. Action Item: Greg Horton will call Sonia today with the dates of the meeting and make the appropriate accommodations.

ITEM 9: Status of Food Service – Jim Fullerton reported Chartwell’s Food Service has asked to discontinue their voluntary evening service and close at 2:30 P.M. as provided in their original contract. Jennifer voiced concerns that the LOC was not the appropriate forum for this discussion and suggested that the Dean have a meeting with President Bowen to discuss any proposals. Bob added that one of the things that we have been trying to do is make food service a resource for evening students. Attempts in the past to help Chartwells have not been well received. The Food Committee needs to meet and talk about possible solutions to the food service problem.

ITEM 10: Meeting Adjourned – Ann Meikle Howell moved the meeting be adjourned. Carol Baldwin seconded. Motion carried.

CERTIFICATION: Motions are verbatim. Other aspects of the minutes are not verbatim. To the best of my knowledge, they constitute an accurate record of the proceedings of the meeting. Minutes recorded by Kathy Lowry, Administrative Assistant, University of Idaho in Idaho Falls.