MEETING MINUTES
LOCAL OPERATIONS COMMITTEE (LOC)
CENTER
Present: Carol Baldwin, Mark Brainard, Jennifer Fisher, Leo Herrman, Ann
Meikle Howell, Sharon Montgomery, Bob Stiger, and Glenn Wilde
Guests: Dennis Allen, Dave Anderson, Julie Birdsong, Jim Fullerton,
Connie Gomez, Greg Horton, Lee Krehbiel, Carol Spain, Nevilla Qylafku, and Gina
Hartgraves
Bob Stiger called the
meeting to order.
ITEM 1: Approval of Minutes – Ann Meikle-Howell moved the minutes of
ITEM 2: Call for Additional
Agenda Items –
Lee Krehbiel asked to add an update on recreation programs for
ITEM 3: LED Sign - Nevilla Qylafku, Vice
President for Programming for this campus for ASISU, and Gina Hartgraves, Vice
President of Finance, requested consideration of their proposal for a LED sign
in a visible location on campus.
Estimates on the cost of the sign and installation run from $13,000 to
$30,000. The Program Board is trying to
find $15,000. They are not requesting
funding from LOC, only approval and suggestions on the location. They have discussed locating the sign near
the SUB main entrance or close to the CHE building. Bob Stiger suggested a local bank may have
some funding and mentioned the entrance sign and the land swap with the
city. That project was never
completed. Ann Meikle-Howell suggested
they contact Jeff Benson regarding that project. One of the problems was the cost of getting
power to the sign. Bob recommended the
students continue but before purchasing or deciding on a location come back to
LOC for approval. The group that
oversees the Master Plan needs to be informed.
Sharon Montgomery moved to accept
the recommendation that the students continue to pursue acquiring the
sign. Ann Meikle-Howell seconded. Motion carried.
ITEM 5: Emergency Sign – Greg Horton reported the
signs for the CHE and UP buildings were nearly complete and would be installed
within the month. Bob Stiger asked if we
need to have an Emergency Plan. Ann said
she would like to move forward with it as a separate document. Action
Item: Greg Horton will take the
lead. Ann Meikle-Howell, Bob Stiger and
Greg Horton will form a subcommittee and will bring a draft back to the LOC by
the February meeting for review.
Dennis Allen suggested the city be involved. Carol Baldwin suggested using Lee Ostrom’s
expertise.
ITEM 7: Legislative
Collaborative Funds – Glenn Wilde said allocations had been made to each center. The funds were subject to the holdbacks by
the state. Bob Stiger will allocate the
funds to infrastructure and shared costs including security, SUB security, and
Greg Horton’s salary. The assumption is
that the funds will continue. No growth
was included in this year’s budget.
Jennifer Fisher said ISU was using one half of the funds for
infrastructure. She asked about the
funding being used for collaborative programs and requested an offline budget
discussion. Action Item: Carol Spain will
arrange a meeting to include Ann Meikle-Howell, Bob Stiger, Leo Herrman, Mark
Brainard, Glenn Wilde and JenniferFisher.
ITEM 8: Entrance Monument Sign
– Greg
Horton said the sign is completed and comments have been favorable. The sign cost $1,240. Bob Stiger and Ann Meikle-Howell agreed that
parking funds should not be used to pay for the sign. Bob asked about the flag pole. Greg said it would cost about $1,500
depending on availability. Since
September 11, supplies have been limited.
Due to the weather, we will need to wait until spring to install one.
ITEM 9: Vendors – Bob Stiger said a request
by Sam’s Club had sparked discussion on whether vendors should be allowed on
campus. Lee Krehbiel said ISU allows
entities at designated spots. Usually
they pay but this can be negotiated. He
feels a center-wide policy here is appropriate rather than building
specific. We need to develop our own
rather than importing from one of the campuses.
Glenn Wilde discussed the UI technology fair where table space is rented
or in-kind trades are made. Greg Horton
would like to leave the CHE building open only for student organizations and
not commercial organizations due to fire code concerns. Action
Item: Greg Horton, Jim Fullerton and Lee
Krehbiel will work as a subcommittee to gather information and report back to
the LOC at the February meeting.
ITEM 10: Student Union Fees – Mark Brainard recommended
we use the calculations for UI students that are comparable to ISU students and
move forward. That would amount to about
$34,000. Leo Herrman commented that part
of the problem is that Pocatello students are helping pay for the SUB in Idaho
Falls and $34,000 is still cheap.
Jennifer Fisher said they are willing to accept the $34,000 in the
spirit of cooperation and partnership.
Bob Stiger indicated the decision was not a committee item. He and Glenn Wilde agreed on the calculation.
ITEM 11: Student Communications – Carol Baldwin said she has
talked with Dave Anderson about how to communicate with students via e-mail and
he is working on a solution. Sharon
Montgomery has talked with various people at ISU and they are checking to see
if it is possible to differentiate between Pocatello and Idaho Falls
students. Jennifer Fisher is working
with Bill Duggan, the Director of the ISU Computer Center, on a way to contact
students by specific majors. This may be
of help here. Ann Meikle-Howell noted
the closure policy worked well yesterday.
The hot line is also working well.
Action Item: Carol B. and Sharon will give a progress
report at the January meeting. Jennifer
Fisher would like to be involved since she is working with Bill Duggan.
ITEM 12: Newspaper Insert - Ann Meikle Howell reported
the cost of the insert has increased. It
will be put out for bid and with ideas from the graphic artist they hope to get
the cost back to $3700. It has a distribution
of 22,000 through the newspaper and is distributed to the INEEL, Chamber of
Commerce and the Public Library. Glenn
Wilde asked if there had been any market research as to its effectiveness. There has not. Bob Stiger indicated it is the local schedule
as well as a PR piece. Jennifer Fisher
said that when it was first started they looked at bulk mail and it nearly
tripled the cost. It was decided to
continue what we are doing.
ITEM 13: Parking Board Report - Julie Birdsong, Parking
Board Chair, said the Parking Board has been very busy responding to
requests. The Tech Library concerns over
patron parking has been met, a document on parking regulations has been
published and is online, they are working to make sure all information going
out is the same, they have worked on INEEL reciprocal agreements, and the
appeals subcommittee has met and taken action.
It is a dynamic process and modifications are being made as needed.
Bob Stiger said he has been
working with Dan Schoenberg at the UI on a reciprocal agreement. They have offered both Red and Blue
lots. Since the Red lots are more
expensive in Moscow than our passes here, we will have to be careful when
selling the passes. Greg Horton said
there isn't a mechanism currently in place to determine that. Sharon Montgomery suggested we only accept
the Blue lots for the reciprocity.
ITEM 14: CHE 104 Computers - Dave Anderson said the
people offering the ISU GIS classes in 104 would like to be tied to the ISU
network. There is not an easy fix because
the ISU logon software makes it difficult for us to get in and UI students
would be cut out from using the computers.
Bob Stiger suggested putting the new computers in one of the upstairs
labs and the downstairs lab could become a walk in lab during classes. Action
Item: Dave Anderson will work with Carol
Spain to set up a meeting next week to include Bob, Ann, Dave, Keith Webber,
and Bill Duggan.
ITEM 15: Review Status of
Maintenance & Operations Budget - Bob Stiger stressed the importance of having an
operating budget that could be scaled up if building new buildings. Discussion centered on what was actually
needed in the budget. Action Item: Carol Spain will arrange a meeting with Leo
Herrman, Mark Brainard, Joy Fisher, Lee Krehbiel, Greg Horton, Ann Meikle
Howell, Bob Stiger, Jennifer Fisher and Glenn Wilde.
ITEM 16: Update on Recreation
Program - Lee Krehbiel said Apple Fitness will continue
the low rates for students for Spring semester.
Also the wireless computer networking equipment in the SUB will be ready
in the next couple of months. Students
will be able to check out laptops at the front desk for use in the SUB.
Additional Items: Carol Baldwin said the
Campus wide Christmas Potluck had
been discussed but there was a question as to using the multipurpose room for a
potluck. It is the only room large
enough. Lee Krehbiel said we would need
to talk with Chartwell's via Jim Fullerton.
Potlucks are allowed in the building.
Bob Stiger said the Food
Service Committee has been looking at mugs that can be refilled at a nominal
price. Ann Meikle Howell said the food
service has a great product and staff and this is an effort to get people to
use the service.
Adjournment: Sharon Montgomery moved the meeting be adjourned. Ann Meikle Howell seconded. Motion carried.
CERTIFICATION: Motions are verbatim. Other aspects of the minutes are not
verbatim. To the best of my knowledge,
they constitute an accurate record of the proceedings of the meeting. Minutes recorded by Carol Spain, Management
Assistant, University of Idaho in Idaho Falls.