ITEM 1: Approval of Minutes – Tabled until the November meeting.

ITEM 2: Call for Additional Agenda Items – Lee Krehbiel and Jim Fullerton requested student recreational passes be added. Ann said she had information back on CHE usage.

ITEM 3: Parking Board Report – Julie Birdsong, Chair of the Parking Board, had not been notified of the meeting and was not present. Bob said the parking regulations are ready to go. He suggested adding a table of contents, cover page and a date. The regulations are currently on the University Place web page (www.univplace.org). Dave Anderson displayed the web page and took suggestions that the regulations be available on the sites for UI, ISU and University Place. He will refer information provided to Chris Wessells.

It was decided previously that larger parking signs are needed to attract people’s attention. Ray has ordered those signs. Bob Stiger said signs to indicate permits are required are needed and provided photos of what is used on the UI campus in Moscow. It is imperative that the new signs be placed expediently since there has been a problem with people saying they never saw the current signs.

Greg Horton had a conversation with Dave Christensen of Idaho Falls Parks and Recreation about parking problems and the overflow lot in Freeman Park. They addressed unauthorized parking south of the CHE building and by the chain link fence. Greg and Dave also discussed potential additional lighting for the overflow lot. The city does not have a problem with use of the lot. The LOC discussed foot traffic and maintenance of pathways including snow removal. Ann Meikle-Howell suggested we get legal counsel regarding the issue of liability. Sharon Montgomery suggested a formal agreement was needed. It was suggested that university legal counsel and the City attorney attempt to resolve this issue.

Lee Krehbeil voiced concerns regarding the potential for increased responsibilities of the Student Union Front Desk personnel. At some point, Photo ID may move to the SUB and can assume some of the responsibility. Ann Meikle-Howell said Steve Chatterton felt that ticket response should stay with the people who issue and sell the parking passes. Vicki Harmon currently deposits the parking pass money collected and tickets are the same account. Moving money issues to Vicki might be a solution. Lee suggested that we ask the Parking Board to fund another short term person to handle parking issues during registration to take the pressure off the Front Desk. Other suggestions included an unmanned drop box and mail in envelopes.

ITEM 4: Security Plan – Bob Stiger hasn’t been able to make any progress on this matter. The absence of a formal agreement with the City of Idaho Falls is a problem. Bob referred to the letter from the Chief of Police. Georgia Yuan, UI Legal Counsel, says it is a fine agreement but will not hold up in court. Action Item: Include this item in the next Executive Committee meeting.

ITEM 5: Emergency Signs – Greg Horton spoke with the drafting people in Pocatello and they are waiting for a map. There is not an ACAD drawing available for the UP building. A new one may need to be made. Action Item: This issue is to be carried forward to the next LOC meeting.

ITEM 6: Library Usage – Ann Meikle-Howell suggested that we table this for 1 year as she has been unable to get responses. Action Item: Library issues, including the INEEL Technical Library, need to be addressed at the next Executive Committee meeting. If the periodical database becomes available in Idaho Falls, there will be a need to consider options for recouping the cost of printer paper students will use. Additional fees or a card for scanning are among possible solutions.

ITEM 7: Legislative Collaborative Funds – Leo Herrman and Mark Brainard were not present to discuss this. Action Item: Address legislative collaborative funds at the next Executive Committee meeting.

ITEM 8: Entrance Monument Sign – The panel is to be stationary with moveable letters. Greg Horton said the original bid was for $1,225.00 and there is a 10% increase from 1½ years ago. He showed an example of the sign. The movable letters will be placed on the front of the monument and make it possible to resurface the sign or change the letters in the future.

Ann Meikle-Howell requested LOC consider the purchase of a flagpole and flag for the campus. Dennis Allen said he had suggested this a year or so ago and it was denied. Greg Horton received an estimate for a 30-35 foot pole of $1,650.00. Placing the rope inside the pole would be an additional $250.00. Installation of the pole would be about $500.00. A 5’x8’ flag costs $100.00. Location, lighting and handling of the flag was discussed. Action Item: Bob Stiger and Ann Meikle-Howell will determine the location for the flag pole. Action Item: Greg will provide hard cost figures at the next LOC meeting.

ITEM 9: Vendors – Ann Meikle-Howell said the issue arose because Sam’s Club wanted to locate a table in the CHE building to promote/sell memberships. She thought it was O.K. Bob Stiger did not because it could set precedence for solicitation. Lee Krehbeil said most student unions have a designated place for commercial space that is paid for with proceeds returned to the students. There are a number of issues including implications for state owned buildings. The issue was tabled until the next LOC meeting with a quorum.

ITEM 10: Student Union Fees – No one was available to discuss the issue.

ITEM 11: Recreational Passes – Jim Fullerton stated that ISU Recreation had contracted with Apple Athletic after soliciting bids. The contract with Apple is for this semester only. ISU and UI students who want to take part pay $25.00 for the semester. After two weeks, over 100 passes had been sold. The YMCA submitted an attractive bid but the students contacted preferred to go with Apple. This semester gives more time to find out what students prefer.

A convenient way to contact all University Place students with information about activities and events was discussed. There is a huge communication gap in this regard. There is a need to develop some sort of electronic messaging strictly for this Center to keep students apprised of what is available. Suggestions included an electronic newsletter and an electronic messaging board. Action Item: Carol Baldwin and Sharon Montgomery will look into the issue further.

ITEM 12: CHE Report – Ann Meikle-Howell has some data regarding the types of rooms preferred in the CHE. Action Item: Ann will compile the data and summarize it for the next LOC meeting. Noise from the heating systems was a concern. Greg Horton said the State has approved a mechanical engineer and the issue will be addressed.

ITEM 13 Adjourn – No motion due to lack of quorum. The discussion ended.