ITEM 1: Approval of June 12, 2001, Minutes – Bob Stiger asked to change "emergency phone in the parking lot" in the first sentence to "security at ISU". Sharon Montgomery moved the June 12, 2001, minutes be approved. Carol Baldwin seconded. Motion carried.

ITEM 2: Call for Additional Agenda Items – There were no additional items.

Introductions: Lee Krehbiel introduced Jim Fullerton who is running the day to day operations of the Student Union at University Place on an interim basis. Lee will be filling in at the ISU Student Union in Pocatello until a new director can be hired there. Jim has experience and expertise in programming and recreation as well as wilderness activities. Carol Spain introduced Kathy Lowry who has been hired on a part/time basis as her assistant. Kathy’s responsibilities will include recording minutes from meetings, scheduling the auditorium and conference rooms and generally assisting Carol as the need arises.

Extensive discussion followed addressing the issues of availability of permits, signage for parking, collection of fees, control of funds and accounting procedures, temporary passes, fines, evening hours, and parking board membership. The permits have arrived and are available at the SUB Information Desk.

Bob Stiger asked for recommendations for people to serve on the Permanent Parking Board to be comprised of 2 faculty members, 2 staff, and 2 students with 1 of the faculty members serving as chairperson of the board. Although concerns were voiced regarding readiness to implement this plan, Ann Meikle-Howell and Bob indicated that the Presidents had asked for this to be put in place during the Fall and we would go forth acknowledging the voiced objections. Sharon Montgomery moved that Greg send a message asking for volunteers for the permanent Parking Board and that the Permanent Parking Board be established ASAP. Ann Meikle-Howell seconded. Motion carried. Action Item: Greg Horton is to draft a note and send it to all faculty and staff asking for volunteers for the permanent Parking Board. Action Item: Greg is to contact Kathy Owens in IWRRI regarding her concerns. Bob suggested that the Executive Committee be involved with the first meeting of the permanent Parking Board. Glenn Wilde voiced concerns that problems would arise as a result of limiting parking regulations to daytime hours.

ITEM 4: Security Plan/Security Position Update – A candidate for the Security position has been recommended. Bob and Ann will meet with the candidate sometime next week. Bob said an open item remains regarding evening coverage and liability. He has not seen the Security Plan since he gave his comments back to Steve Chatterton. Concerns were voiced as to what is being done. There has been discussion between Georgia Yuan and the ISU legal counsel. The basic concern is the liability factor regarding the use of the Idaho Falls Police. Action Item: Bob will solicit comments on the Security Plan when he is in Moscow next week.

ITEM 5: Emergency Plan – Greg Horton spoke to both campuses regarding emergency plans. He suggested that we post 1 placard strategically in each of the University Place buildings with the evacuation plan clearly outlined. These can be obtained from ISU. The Bennion Student Union already has one in place. Action Item: Kathy Lowry is to meet with Greg Horton and coordinate the printing and placement of signs in remaining buildings at University Place.

Additional discussion regarding fire drills and other emergency procedures took place. UI will address the issue with the resident and affiliate faculty at its fall and spring meetings. ISU will include the information in the faculty letter it mails in the spring. The fall letter has already been mailed. Glenn Wilde said it is important that ISU/UI are consistent with their plans. Ann suggested using the Idaho Falls Fire Department to assist with training of the staff.

ITEM 6: Emergency Phone for UP Building – Greg Horton spoke with Steve Chatterton regarding the lack of current funding available from grant money. Steve recommended that there is no need for an additional phone in the area if the pay phone in the lobby would allow a caller to dial 911 without the use of a coin. The cost for an additional phone would be prohibitive without funding ($1800.00 - $2000.00) Carol Baldwin suggested that if Security doesn’t perceive the need for an additional phone that we not consider it further. Glenn Wilde moved the item be tabled and Sharon Montgomery seconded the motion. Motion Carried

ITEM 7: Library Usage - Anne Meikle-Howell reported that she had tried to contact Kay by e-mail and fax but was unsuccessful to date. Action Item: Ann will pursue this issue and it will be addressed at the next LOC meeting.

ITEM 8: Legislative Collaborative Funds – There was no discussion regarding this issue. Action Item: It will be addressed at the next LOC meeting.

ITEM 9: CST Ceremony Update – Carol Spain gave a report on the current status of the CST ceremony. Bob voiced concerns regarding the agenda for the ceremony and the "fuzzy edges" that appear to remain. Glenn will get together with Bob on Thursday to ensure that all is on "target". There was discussion regarding the attendees, parking, press, banners, architectural drawings and delegation of responsibilities.

Additional Items: Anne Meikle-Howell brought up the signage issue for the Center. It was decided to proceed with the front sign and Carol Baldwin suggested a panel with moveable letters. Action Item: Bob requested that Greg solicit a current bid on letters being mounted on a movable panel. Bob and Ann will move on it if approved by the LOC.

Glen Wilde asked that the meeting of the Advisory Council Executive Committee to plan the Advisory Council meeting on September 19^th be held on the 28^th or 29^th. Ann will make the arrangements for the proposed change. He suggested that meeting times be standardized. Glenn is working on his schedule and he will check with Jennifer to identify possible meeting times.

ITEM 11: Adjournment – Ann Meikle-howell moved the meeting adjourn. Carol Baldwin seconded. Motion carried. Meeting adjourned at 11:10 A.M. MDT/10:10 A.M. PDT

CERTIFICATION: Motions are verbatim. Other aspects of the minutes are not verbatim. To the best of my knowledge, they constitute an accurate record of the proceedings of the meeting. Minutes recorded by Carol Spain, Management Assistant, and Kathy Lowry, Administrative Assistant, University of Idaho in Idaho Falls.