The meeting was called to order at 10:00 a.m. MDT/9:00 a.m. PDT.

ITEM 1: Minutes Update - Reaction to the new format for the Meeting Minutes was favorable.

ITEM 2: Approval of Minutes - Bob Stiger asked for approvalof the minutes for February 13 and March 13, 2001 . Jennifer Fisher moved approval of the minutes for both dates with a note to continue the new format. Second by Ann Meikle-Howell. Motion carried.

ITEM 3: Call for Additional Agenda Items - Greg Horton requested an update on the CST Ground Breaking. Ann asked to include the Emergency Plan. Carol Baldwin asked if anyone had received requests from students regarding housing. No one had.

ITEM 4: Fire Code Violation Corrections - Greg Horton explained the fire code violations and proposed remedies for exits from Dave Anderson’s office in the CHE Building and the Ag Extension corridor in the UP Building. Joy Fisher stated she was in favor of the change to the UP Building. Greg said the changes would be made this summer.

ITEM 5: Security Plan/Security Staffing - Greg Horton asked for clarification on where we were on this issue. Steve Chatterton told Greg the new security position was approved by the University Place Oversight Council in April and that he has a signed copy of the approved Security Plan. Greg didn’t remember approval by the LOC. It was determined there was still an open action item from the November meeting when Glenn Wilde was going to have the UI Risk Management office look at the Security Plan prior to LOC approval. Glenn was ill and missed the December meeting.

ITEM 6: Parking Committee Update - Greg Horton reported that the Parking Committee received approval at the last University Place Oversight Committee to proceed with the Parking Plan. Greg said they are ordering ticket books and hang tags and will have them ready by August. Bob asked that a College of Agriculture/Cooperative Extension representative be added to the Parking Committee. Jennifer Fisher disagreed due to the timeliness and the difficulty of reaching consensus if every person were included in the committee. After discussion, Jennifer said if being part of the process would help the decision she favored including a College of Agriculture representative. It was decided to hold an open public forum after the next meeting of the Parking Committee, Carol Baldwin moved that the College of Agriculture be allowed to have a representative on the Parking Committee. Mark Brainard seconded. Motion carried. Different options for implementing the Plan were discussed. An introductory grace period with courtesy tickets was thought to be a good idea. Jennifer expressed concern regarding special parking places.

ITEM 7: Parking Lot Emergency Phone - Greg Horton said Steve Chatterton had grant money to fund an emergency phone on the east side of the parking lot next to the INEEL lot. The location was thought to be a good choice. Connie Gomez asked for consideration of an emergency phone being placed near the north exit of the UP Building.

ITEM 8: Teton Wireless Room - Dave Anderson referred to the Proposal for the Use of Room 312 in the CHE Building. He explained the history of the agreement with Teton Wireless and that it was for both universities. Jennifer indicated ISU is also in need of additional space for telecommunications. CHE 206 B was discussed as a possible location but the lack of air conditioning is a problem. Greg Horton said a new air conditioning unit for that room would cost between $5,000 and $10,000.

ITEM 9: CHE Research Space - Ann Meikle-Howell asked if John Crepeau’s lab space would be moved to the CST when it was completed. Bob Stiger said the programming on the CST is not done and he doesn’t know. Ann expressed the need for instructional lab space in CHE for both universities.

ITEM 10: University Place Library - Ann Meikle-Howell proposed the lease cost for the library be split between UI and ISU based on head count. A discussion ensued on costs currently paid by UI. Jennifer suggested the library evaluate usage and prepare a report. Carol Baldwin asked that it include a usage count. Jennifer said Kay Flowers could work with the UI and INEEL to put together a subcommittee to report information regarding usage and cost involved in the library.

ITEM 11: Guidelines for Collaborative Funding Allocation - Jennifer Fisher reported that allocation of the the $1 million legislative appropriation is being considered by Robin Dodson, Chief Financial Officer for the State Board of Education. With Glenn Wilde’s absence, she did not want to pursue the discussion on the critical issue of infrastructure.

ITEM 12: Signage - Bob Stiger said signs were discussed previously but guidelines were never established. Ann mentioned the entrance sign. It was suggested a committee be formed.

ITEM 13: CST Ground Breaking Update - Bob Stiger reported that the Ground Breaking has been replaced by a Signing Ceremony involving Governor Kempthorne and Karen McGee. Potential dates are May 30 or 31 depending on Governor Kempthorne’s schedule.

ITEM 14: Emergency Plan - As a result of the recent earthquake and phone call from a student, Ann Meikle-Howell inquired about the status of an Emergency Plan and how students and faculty could be better informed. Greg Horton suggested posting instructions in classrooms. No one knew what the plans were for the main campuses.

ITEM 15: Adjournment - Ann Meikle-Howell moved the meeting adjourn. Carol

Baldwin seconded. Carried. Meeting adjourned at 11:25 a.m. MDT/10:25 a.m. PDT.

CERTIFICATION: Motions are verbatim. Other aspects of the minutes are not verbatim. To the best of my knowledge, they constitute an accurate record of the proceedings of the meeting. Minutes recorded by Carol Spain, Management Assistant, University of Idaho in Idaho Falls.