Present: Carol Baldwin, Jennifer Fisher, Ann Meikle-Howell, Bob Stiger and Glenn Wilde

Guests: Dennis Allen, Joy Fisher, Greg Horton, Judy McPherson and Carol Spain

The meeting was called to order at 10:10 a.m. MST/9:10 a.m. PST.

ITEM 1: Approval of minutes from the last meeting - Bob Stiger asked for approval of the minutes. Two revisions to the minutes were requested and approved. Ann moved approval of the modified minutes. Carol Baldwin seconded. Motion carried.

ITEM 2: Call for additional agenda items - Items added were Executive Committee Meetings, the Web Site, SUB Fees, Unfunded Issues, and Access Funding.

ITEM 3: Executive Committee Meetings – It was decided that the Executive Committee would meet on a regular basis to address sensitive issues not appropriate for the full meeting. The LOC Executive Committee will meet 1/2 hour before the regular meeting on alternate weeks. The first meeting will follow today's meeting. Carol Spain will schedule the compressed video accordingly.

ITEM 4: Web Site/Meeting Minutes - Concern over access to the minutes on the world wide web was discussed. Action Item: Carol Spain and Dave Anderson will report the available options and the work involved for posting meeting minutes and/or summaries and password protection on the web.

ITEM 5: SUB Fees – Mark Brainard said contract students and students who do not use all of the services provided at the SUB are the heart of the issue surrounding UI support. There are a host of issues not funded, i.e. security, parking, utility and SUB support costs and issues. It is time to develop or size financially some of these issues so we can start planning at the UI and ISU. Jennifer indicated Leo Herrman was putting together a response to the initial proposal and he will work out the details with Mark Brainard. The verbal agreement between President Bowen and President Hoover was that the UI would assume a fair share. Beyond the original handshake, it is up to us to make it work. Jennifer Fisher said that Bob's suggestion regarding the SUB last time was good and requested that since Mark Brainard and Leo Herrman know the budgets and understand what is available, they bring a proposal forward for reaction from the group.

ITEM 6: Unfunded Issues - Glenn Wilde said unfunded agreements need to be taken up the chain of command to the Executive Council. As the budgets are developed, they need to be part of the overall funding at both universities. Jennifer Fisher suggested the LOC Executive Committee review what needs to be funded and begin to take those through the campus processes. Glenn Wilde said we need to engage Mark Brainard and Leo Herrman to get on the agendas to move these forward and get them recognized as on going obligations that have been agreed to in principle by both the Presidents and Provosts.

Agreement needs to be reached on several funding issues, i.e. the SUB, security, and parking. Glenn Wilde asked Mark Brainard to help prepare a budget spreadsheet and projections of increases for the UI for planning. He asked Mark Brainard if it was reasonable to show the entire picture. Mark Brainard said he and Leo Herrman could show that with a spreadsheet that will line out items compared to current resources. Glenn Wilde asked Mark Brainard to take the lead and work with Leo Herrman, Ann Meikle-Howell, Bob Stiger, and Dennis Allen to prepare a spreadsheet to share prior to University Place Oversight Council on March 15.

Glenn Wilde and Jennifer Fisher discussed the status of the budget request in the legislature.

ITEM 7: SUB Dedication - Bob congratulated ISU on the SUB Dedication.

ITEM 8: Parking Committee Report - Greg Horton reported the Parking Committee had its first meeting on February 1. There is a need for additional parking and they want to have recommendations from the committee for UPOC in one month. Glenn Wilde requested all cost be documented before fees are set and that future expansion be included. It can be taken out of the budget if it is to keep up existing parking, but there is no way to grow additional parking other than getting startup funds and there aren't any startup funds right now.

ITEM 9: Advisory Council Report - Since almost everyone at the meeting was at the Advisory Council, Bob Stiger requested the report be done by exception.

ITEM 10: Adjournment - Ann Meikle-Howell moved the meeting adjourn. Carol Baldwin seconded the motion. Motion carried. Meeting adjourned at 11:25 a.m. MST.

CERTIFICATION: Motions are verbatim. Other aspects of the minutes are not verbatim. To the best of my knowledge, they constitute an accurate record of the proceedings of the meeting. Minutes recorded by Carol Spain, Management Assistant, University of Idaho in Idaho Falls.