Present: Carol Baldwin, Jennifer Fisher, Leo Herrman, Ann Meikle-Howell, Sharon Montgomery, Bob Stiger and Glenn Wilde

Guests: Dennis Allen, Steve Chatterton, Joy Fisher, Ray Hart, Greg Horton, Lee Krehbiel, Judy McPherson and Carol Spain

The meeting was called to order at 10:00 a.m. MST/9:00 a.m. PST.

ITEM 1: Approval of minutes from the last meeting - Ann moved approval of the minutes. Carol Baldwin seconded. Motion carried.

ITEM 2: Call for Additional Agenda Items - Ann requested the February 8 Dedication of the SUB be added.

ITEM 3: Campus Calendar Update - Greg said the software license was received on Friday. It will take Chris about a week to get it up and ready. Lee asked if there would be a training session. Greg said there would be. Each building will have a responsible person that will be trained. CHE is Cindy H.B. Bob asked Dennis to handle it for UP. Dennis suggested Carol S. be back up for the UP building. Ann said the SUB will need two. Lee agreed they would have Sonja and someone from Student Services.

ITEM 4: Parking Committee Update - Greg reported that the first committee meeting would be Thursday at 2:00 p.m. There are eight representatives. Faculty representatives are Lee Ostrum from UI and Julie Birdsong from ISU. Staff representatives are Dennis Allen from UI and Sonja Madsen from ISU/SUB. Amanda Ely, ISU Student Senate liaison, and David Homer, a handicapped student who is confined to a wheel chair, represent students. Steve Chatterton from ISU Public Safety and Greg Horton, chair, represent Administration. Ann asked about INEEL representation. Greg responded that JoAnn and Darrell had decided it was not necessary. We can keep the INEEL updated. Dennis can look out for their interests. Jennifer asked for a list of the committee members and suggested listing them on the Web. She did not think it was a good idea to leave the INEEL out. They somehow need to be included. Greg said Dennis would be aware of the INEEL concerns and would keep the committee updated. He said that he, Darrell and JoAnn felt that it was important not to add more people on the committee than was necessary and that is why they were excluded. Bob said there is an Idaho Falls Facilities Manager that should be contacted. Dennis asked if that was Shelton. Bob didn't think that was the name but he would find out who it is. Dennis said Shelton had contacted him about parking concerns previously. Jennifer said she opposes INEEL not being represented. She thinks it is a mistake. Ann said including someone would be good. Bob said that he thought that was where we were going. At least, someone could be identified as an ex officio member. Jennifer said INEEL employees are sending e-mail to Dr. Bowen and are deeply concerned. She is glad we are going to identify someone. Bob said whether officio or ex officio it is important they be included. He said it would be nice to have copies of the e-mail to make sure Management understands their people have a concern. Jennifer said she couldn't send copies but she could summarize the content. Bob said we need some feedback and the INEEL would pay more attention if they knew their employees were involved. He suggested the names could be purged and just the message forwarded. Jennifer said O.K.

ITEM 5: UI Support of the SUB - Bob said he wrote a draft proposal that he sent to campus. He had not received feedback from Glenn but he did from Mark Brainard. He suggested Mark and Leo work out the details rather than LOC doing it. Glenn agreed and said it was really a budget officer opportunity. Bob asked Leo if that made sense and if he could work with Mark on it. Leo said it made sense. He hasn't seen the draft proposal. Bob said he suspects it hasn't left the UI yet. He said he also had the local staff review it. Mark made comments and is well aware of where we are on it. He will e-mail Mark and let him know the action we have taken and ask him to get with Leo.

Glenn said we are attempting to look at how the UI students use and support the SUB. He hadn't responded because he had talked with Mark and agrees with him. Bob explained that what the UI is wrestling with are the INEEL students who don't pay fees. It is more of a financial issue and how we handle that contract. He feels comfortable with Mark working with Leo if Glenn does. Glenn said we need to get people together and take it forward to the Executive Council for approval of the fee process. Mark shouldn't take from certain sources of funding but they are willing to work on others sources. Bob said he would send a note to Mark and asked Leo to contact him as well. We need to get it going and get it closed.

ITEM 6: University Place Legislative Funding - Bob said the issue is what President Hoover calls Collaborative Funding. He referred to Dr. Bowen's testimony before JFAC and Representative Lee Gagner's comment reported in the Post Register. We need to get to Representative Gagner who is on our Advisory Council. He acted as if he didn't understand. We sent Wayland Winstead's talking points to all of the Advisory Council members. Jennifer said we can look at the article a couple of ways. It is good that Dr. Bowen didn't forget Idaho Falls when addressing JFAC. Then devil is in the detail. She doesn't think many people will be too concerned about the incorrect numbers for EITC's share. She suggested that we not be too public. It could look like sour grapes in terms of EITC. We could talk with Representative Gagner privately. We need to be cautious and not make a big deal out of the mistake. Jennifer said Ann brought up the content of the photo. It was unfortunate that it was of the SUB carpet being removed. Bob said the whole point in bringing this up is that if Representative Gagner doesn't know what the needs are others don't either. We need to deal with this. We do need to take him aside and talk with him. Ann said she interpreted Representative Gagner's response that he doesn't like to give $500,000 without showing where it goes. We are talking two different issues: The mistake re. EITC in the proposal and Representative Gagner's comment about allocating money. He doesn't think that is the way to allocate. We need to be more specific on how we would use it. Jennifer said maybe that is the talking point with Representative Gagner or to get him to the Advisory Council and make sure everyone there knows what is being requested. A number of legislators have expressed the same concerns about allocation. We need to clarify what we are asking for. Perhaps we should meet as an executive group and get counsel from the Presidents on how to address it. Ann said it might be hard for some to understand the difference in enrollment and the four equal shares of $500,000. Jennifer said we would get burned if we pursued that due to the political factions in the state. It would go down better if all get an equitable share and there would be a better chance of getting the money. We really need to talk to the Academic Vice Presidents as well as the Presidents. Glenn said he concurs it is both the Presidents and Provosts or Vice President's that will have to move it forward. There are enough politics among the institutions. We need to get together with the Presidents and Vice Presidents on strategy. Leo said Representative Gagner's problem is that the request was generic. It just said infrastructure. He probably wants to see more flesh on the bones as to what it is. Is it more classrooms or more bodies in Student Services. Down the road we probably should look at specifically what the $500,000 will do for Idaho Falls. Chances of getting it this legislative session are slim since the Governor didn't recommend it. Jennifer asked Leo if he was saying our local oversight committee needs to begin looking at how we would use the funds. Leo said it was not only this funding but a long range plan for funding the campus. Glenn said it made sense. He thinks the Presidents have discussed allocating funds into the infrastructure pool and programmatic initiatives. He doesn't know where that sits although he thinks there was some general concurrence from Hoover. He asked Jennifer about Dr. Bowen. Jennifer thought that was exactly all they had talked about.

Jennifer asked if it needed to be included in the Advisory Council discussion tomorrow. The question might be asked. How do we proceed? Bob said he would talk with John Hansen. Obviously we are not doing a good job communicating with the legislative representatives. He brought it up because Representative Gagner didn't understand what it was about and Lee is the tip of the iceberg. We need to do this in a way that is acceptable to Senior Management. Jennifer said that was correct. Glenn and Jennifer will do what needs to be done to get information for tomorrow morning so it can be discussed in the Executive Council before the meeting. Glenn said the issue is in the court of the Presidents. President Hoover said he would turn his efforts to getting this funded through the Legislature now. He thinks the other Presidents will also do that. They know support of the Centers' initiatives is an uphill battle. They may already have taken some action. Bob said he would talk with John Hansen. John was going to talk with Lee and he may have already done that and have more data.

Bob asked if there were other items under Legislative Funding. Leo brought up the Permanent Building Fund Advisory Council recommendations for the Center for Higher Education maintenance projects. Those total $262,300 and will probably be funded. Bob said he hadn't seen them. Leo said he faxed it to Ann and e-mailed it to Mark in Moscow this morning. Bob said there were a lot of blank stares and he might want to try again. His fax is 282-7950. Ann asked if Leo had her new fax number. It is 282-7929. Judy said the Moscow number is 885-5050. Glenn asked if this was to be discussed now. Leo said he just wanted to make everyone aware it is coming down the road.

ITEM 7: Advertising - Bob reported his conversation with Glenn and Bob Hieronymous. Bob Hieronymous wants to involve Candace Haley. They are very positive in their support. Glenn said they volunteered 3 people in the Boise Center. Ann said she talked with Rave and they have not been very busy. He will have a proposal to us within two weeks. Bob said to invite Rave, Candace, etc. for the Spring Campaign.

ITEM 8: SUB Dedication - Lee invited everyone to the Formal Ceremony on February 8 at 3:00 p.m in the multi-purpose room. It will be a chance for folks to see what is there with tours given after the ceremony. Mr. Bennion will be honored. Ann said they are looking forward to showing off the facility. Jennifer said Presidents Hoover, Bednar, La Rowe and Bowen will be on the podium and the Bennion family will be there. All the partners will be there. The students have created a small gift to commemorate the day. It will be a wonderful event. She asked if the press kits were ready. Ann said Kent was handling that. Lee said he knew Andy was working on it. Ann said there would be guided tours but she hadn't heard about the Ambassadors. Lee said they have talked and are waiting for numbers who can be here. Ann said if they don't have enough, we could use staff but we need lead time to arrange. Dennis asked if Ricks had been invited. Ann said President Bednar and Don Bird would attend. Lee said an ex-ISU Student Body President who was instrumental in getting the SUB will be flying in from the University of Nebraska at Lincoln and will also be on the podium.

ITEM 9: Western Association of Branch Campus Administrators Conference (WABCA) - Bob called attention to the WABCA Conference in Coeur d'Alene, April 26-28. The session the brochure attributed to Bob is really a panel discussion on what has worked and what hasn't in the University Place partnership. He will contact them about correcting the information. The panel is Glenn, Jennifer, Ann and Bob. Jennifer asked what date the presentation was on. Bob said Friday afternoon. Friday afternoon distractions, including cruises and the floating golf green, were discussed. Glenn suggested using a cruise for a captive audience.

ITEM 10: CST Building - Jennifer said she received a call yesterday from Darrell Buffaloe that the CST Building had been put out for bid without his involvement and he was concerned that an architectural firm was being chosen without inclusion. Bob said it had not gone out for bid and Joanne has engaged Darrell in the process. The Request for Qualifications is an expression of interest but is not a bid. He assumes Darrell will be involved in the selection committee although he hasn't seen anything on who is on the selection committee. He just got a copy of the Request for Credentials that was mailed last week. He had seen a copy of the draft but he hadn't seen the final. He has had about five architects per week call. There is a lot of interest. Jennifer said she has great confidence in the partnership. She felt very welcome and part of the process for the Boise project. She has no doubt that cooperation will continue in Idaho Falls.

Ann moved the meeting adjourn. Motion was seconded and carried.

Meeting adjourned at 10:40 a.m. MST.